Executive Administrative Assistant - Vice President for Research
Executive Administrative Assistant - Vice President for Research
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Job Description
Position Title:
Executive Administrative Assistant - Vice President for ResearchJob Group:
Professional & ScientificRequired Minimum Qualifications:
Bachelors degree and 3 years of related experiencePreferred Qualifications:
Experience utilizing software programs such as Microsoft Office Suite Smartsheet and WorkdayProficiency in calendar management/scheduling
Direct experience in a complex administrative setting providing support to a senior administrator
Experience with organizing events
Demonstrated experience identifying analyzing and implementing process improvements to enhance efficiency streamline workflows or improve service delivery in a collaborative work environment
Job Description:
Are you excited to grow your skills in a fast-paced environment where no two days are the same Do you thrive in environments where people are passionate driven and committed to making a meaningful impact
If so The Office of the Vice President for Research (OVPR) at Iowa State University is currently seeking applicants for an Executive Administrative Assistant position! This position will provide executive-level collaborative administrative support to the Vice President for Research (VPR).
What Youll Do:
Planning organizing and overseeing arrangements for meetings with deans industry organizations and others.
Managing communications including confidential substantive and time-sensitive assignments.
Assisting with projects and reports.
Monitoring the status of pending issues and deadlines.
Managing VPRs calendar including prioritizing appointments and coordinating events and travel.
Supporting communications for VPR and office correspondence.
Assisting with event coordination.
The successful candidate will demonstrate the ability to anticipate and meet the needs of the VPR by exercising sound judgment taking initiative and maintaining professionalism under pressure. They will also be able to understand analyze communicate and coordinate highly complex issues and information.
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
About The Office of the Vice President for Research:
The Office of the Vice President for Research advances Iowa State University research in collaboration with partners in colleges interdisciplinary research centers and central administration. Our mission is to lead the Iowa State Research enterprise and community by promoting and sustaining a safe secure and respectful environment that: emphasizes integrity ethical conduct of research professionalism and accountability; values creativity innovation scholarly pursuits and artistic expression; fuels collaboration within and across disciplines; and supports research that reflects Land-grant ideals and integrates with the education outreach and engagement missions of the university.
Level Guidelines
Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals
Applies broad working knowledge of the principles of the field to moderately complex difficult and varied problems and issues
Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems
Responds to a broad range of inquiries and requests
May provide training and/or direction to lower-level staff
May lead projects of moderate scope and complexity
Provides guidance to students
Appointment Type:
RegularNumber of Months Employed Per Year:
12 Month Work PeriodTime Type:
Full timePay Grade:
PS808Application Instructions:
To apply for this position please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process please email or call or Toll Free: 1-.Why Choose ISUIowa State Employees enjoy comprehensive health and work-life benefits including medical and dental; as well as: Retirement benefits including defined benefit and defined contribution plans Generous vacation holiday and sick time and leave plans Onsite childcare (Ames Iowa) Life insurance and long-term disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance Program Wellbeing program Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when where and how you do your work. For more information please speak with the Hiring Manager.Original Posting Date:
June 27 2025Posting Close Date:
July 13 2025Job Requisition Number:
R17328Required Experience:
Chief
Employment Type
Full-Time
