Virtual Assistant -13487
Virtual Assistant -13487
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Salary Not Disclosed
1 Vacancy
Job Description
Position : Executive Assistant
Work Hours (Client) : 9:00am - 6:00pm EST
Pay Range : $800 to $1500
Location of Search : South Africa
Work Location : REMOTE
As our Executive Assistant you won t just be managing calendars you ll be helping shape the future of the business. This role is critical in supporting our CEO s productivity improving operational efficiency and serving as a right-hand partner who can grow with the company over time. Think of it as a mini-me role ideal for someone who thrives on variety problem-solving and building smarter systems.
Key Responsibilities
- Manage multiple calendars scheduling across business and personal priorities
- Handle email inbox management draft replies and follow up on key communication threads
- Draft and send client proposals and contracts using pre-built templates
- Attend meetings take notes and send professional follow-up emails
- Support with sales pipeline management and client follow-ups (rescheduling missed meetings etc.
- Assist in CRM setup and maintenance (ClickUp HubSpot GoHighLevel)
- Learn and implement new tools or courses (e.g. Meta Ads course) to support ongoing operations
- Help with social media content management and process automation using AI tools
Qualifications
- 2 years experience as an Executive Assistant or in a similar client-facing operational support role
- Excellent spoken and written English
- Strong organizational skills with the ability to prioritize and problem-solve independently
- Tech-savvy and comfortable learning new tools quickly
- Proficient with Google Workspace (Docs Sheets Calendar Gmail)
What Success Looks Like
- Consistent and proactive communication with minimal follow-up needed
- Smooth handling of scheduling client follow-ups and task tracking
- High responsiveness and reliability (within a 15-minute window during core hours)
- Positive feedback from the CEO on task and decision-making
Employment Type
Full Time
