Finance: Staff Accountant - Purchasing and Payables, #1751
Finance: Staff Accountant - Purchasing and Payables, #1751
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Job Description
Job Title: Staff Accountant Wage/Hour Status: Exempt
Purchasing and Payables
Reports to: Chief Financial Officer Pay Grade:Prof 24/25:($78144-$112451)
(Commensurate with Yrs of Exp)
Dept./School: Finance/Business Services Date Revised: 11/05/2019:05/2020
Report Date: July 9 2025 Days To Work: 226/12 Months
In-House applicants must complete the online internal application process in School Springs/TalentEd
All substitutes for Crosby ISD if applying for a full time job MUST complete
an External Application
Primary Purpose:
Perform professional accounting work involving compilation consolidation analysis and reporting of financial data. Direct and manage the purchasing activities of the district. Ensure compliance with applicable state and federal laws and regulations governing school district purchases of goods and services.
Qualifications:
Education/Certification:
Bachelors degree in accounting (preferred) or business-related field
Special Knowledge/Skills:
Knowledge of governmental accounting and auditing principles established by the Governmental Accounting System Board (GASB)
Knowledge of computerized accounting systems
Ability to analyze and interpret financial data evaluate accounting problems develop data and recommend improved procedures
Ability to use software to develop complex accounting reports spreadsheets and databases
Knowledge of competitive bidding statutes and purchasing procedures
Effective organizational communication and interpersonal skills
Experience:
Two years accounting experience at a high level of responsibility
Such alternatives to the above qualifications as the administration may find appropriate and acceptable.
Major Responsibilities and Duties:
Accounting
- Classify record and summarize numerical and financial data to compile and maintain financial records according to governmental accounting principles and district procedures.
- Compute and prepare data for journal entry and budget transfers.
- Prepare income statements balance sheets consolidated statements and other statements and reports.
- Monitor and reconcile expenditures with budget availability.
- Set up and maintain account controls logs and files.
- Perform cost accounting activities bank reconciliation or accounting for grant expenditures.
- Review and verify accuracy of journal entries accounting methods and procedures.
Administration
8. Work with administrators principals directors and staff regarding budget and accounting issues.
9. Follow district safety protocols and emergency procedures.
Records and Reports
10. Prepare timely audit schedules and financial statements according to federal state and GASB standards.
11. Compile maintain and file all reports records and other documents required including auditable records and
financial statements.
Purchasing
12. Responsible for purchase of materials and equipment for the district by competitive bids competitive sealed proposals
requests for proposals government catalog contract purchases informal quotations and negotiations following
established district criteria and in compliance with state purchasing rules.
13. Responsible for preparation of all bidding documents including notice and instructions to bidders specifications and
form of proposal.
14. Evaluate formal bids and make recommendations for the awarding of contracts to chief financial officer for school
board approval.
15. Obtain and evaluate comparative prices and quotations. Make purchasing decisions based on information obtained.
16. Develop vendor and bidder lists and approve additions.
17. Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information calculations and
coding.
18. Administer contracts and handle adjustments with suppliers including replacement of material not conforming to
specifications cancellation of orders and receipt of proper credit.
Personnel Management
19. Select train evaluate and supervise purchasing and payables staff and make recommendations relative to
assignment retention discipline and dismissal.
Administration
20. Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods
and services.
21. Compile maintain and file all physical and computerized reports records and other documents required including
auditable accounting records.
22. Follow district safety protocols and emergency procedures.
Other
Assign work to other employees engaged in accounting or purchasing activities.
Supervisory Responsibilities:
Supervise evaluate and make recommendations regarding purchasing and payables staff.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The Crosby Independent School District - in compliance with the Title VII American Disability Act Age Discrimination in Employment Act Section 504 of the Rehabilitation Act of 1973 and other statues- seeks to provide equal opportunity without regard to race color religion national origin sex age marital or veteran status the presence of a medical condition disability or any other legally protected status. This policy extends to the employment and all programs and activities conducted by the district. For Further information Contact the Office of the Superintendent Crosby Independent School District 14670 FM 2100 Crosby Texas 77532.
An Equal Opportunity Employer
Required Experience:
Staff IC
Employment Type
Full-Time
