Executive Officer
Executive Officer
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Job Description
Overview:
Executive Officer
Full-time Continuing position
Salary range ($93891 - $101633) 17% Superannuation
Based at the Melbourne CBD campus and hybrid ways of working
About the role
The School of Graduate Research (SGR) is seeking a highly motivated Executive Officer to provide professional confidential executive support to the Associate Deputy Vice-Chancellor Research Training and Development (ADVC RTD) and the Director Research Training Services (DRTS).
In this dynamic and varied role you will support the delivery of strategic initiatives governance activities and knowledge management including secretariat responsibilities for key committees. Youll also coordinate projects manage communications and correspondence oversee diaries and scheduling arrange travel and assist with finance administration and reporting.
You will play a pivotal role in ensuring the effective day-to-day operations of the School managing office administration facilities and events and acting as a key liaison and escalation point for complex matters. The role involves regular engagement with senior leaders internal stakeholders and external partners and contributes to ongoing improvements in systems processes and service delivery.
This is a unique opportunity to work at the heart of the Universitys research training agenda and make a meaningful impact in a fast-paced collegial environment.
To be successful in this position you will have:
Extensive experience and specialist expertise in providing high-level executive and administrative support within a university or similarly large and complex organisation.
Demonstrated experience in supporting project delivery and operational activities in complex environments including project administration communications action tracking report development and progressing issues to resolution.
Highly developed interpersonal verbal and written communication skills with a proven ability to draft high-quality correspondence and liaise effectively with internal and external stakeholders on complex sensitive and confidential matters.
Proven ability to manage competing priorities exercise sound judgment meet deadlines in high-pressure environments and maintain a strong attention to detail while working independently and collaboratively.
Demonstrated initiative and capability in researching and analysing issues and independently identifying and solving problems within broad guidelines.
Demonstrated capacity to build constructive working relationships and contribute effectively in a team environment including within matrix structures and across functional boundaries.
High level of computer literacy and experience with digital tools and systems including word processing presentation software (e.g. PowerPoint) email internet and electronic document management systems such as TRIM.
Proven ability to exercise discretion maintain confidentiality and respond flexibly and professionally in a dynamic environment with a high volume of work and shifting priorities.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the Portfolio
RMITs Research and Innovation Portfolio supports researchers to help shape the world. The portfolio has an engaged energetic talented and collaborative team focused on enabling excellent research and innovation outcomes. With a global presence community and industry connections we support cutting-edge research and careers that make a positive impact on communities. The Research and Innovation Portfolio supports researchers and graduate researchers with research partnerships grants and research contracts funding opportunities capability development research training ethics and integrity intellectual property commercialisation internships communication and profile.
School of Graduate Research
The School of Graduate Research (SGR) fosters a vibrant research-training culture that engages Higher Degrees by Research (HDR) candidates and helps them produce new knowledge in their chosen field. Working collaboratively with Schools Colleges and partners to ensure a high-quality research experience for HDR candidates and supervisors the SGR manages the candidature lifecycle from admission to examination including services for scholarships candidature quality assurance and a suite of career and professional development programs for candidates and supervisors.
ToApply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the link at the top of this page.
For further information about this position please see the Position Description hyperlinked below or contact Emily Kaye (Talent Acquisition Advisor) via email .
Position Description - Executive Officer
Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page.
Applications Close:
10 July 2025 11.59 pmRMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
