Secretary to Principal - Field Elementary School
Secretary to Principal - Field Elementary School
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Job Description
Secretary to Principal
Mesa Public Schoolsis an award-winning district and voted Best Place to Work in Mesa. With over 9000 employees we are the largest school district in have sent generations of students through our schools as we are the premier educational choice in Arizona.
Base Rate:
$20.76
Performance Pay:
Available annually
New hire experience:
1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement up to aten-year maximum
New hire education:
1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Class/Calendar:
B2211.25months
Hours:
Full-time (40 hours per week)
FSLA:
Non-Exempt
Benefits:
Sick leave holidays matched retirement health and life insurance
OVERVIEW:
To provide administrative and clerical support to school site administrator and assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial legal and administrative requirements of assigned functions.
QUALIFICATIONS:
- High School education or equivalent required
- Previous related work experience withpublic school experience preferred
- Moderate proficiency in typing with good accuracy; above average test battery
- Computer proficiency to include use of basic software applications (Word Excel etc)
- Ability to establish and maintain effective relationships with students parents site personnel district personnel and general public
- Must enjoy working with students teachers and parents and have an understanding of pupil problems
- Ability to evaluate situations and make decisions in absence of site administrator
- Ability to communicate effectively (verbal and written); maintain confidentiality
- Ability to organize prioritize take initiative direct own workloadand meet deadlines while working with frequent interruptions and minimum supervision
- Knowledge of school district policies and procedures beneficial
DUTIES AND RESPONSIBILITIES:
- Perform secretarial functions (i.e. typing filing recordkeeping etc) for the purpose of assisting school administrator and assigned personnel
- Respond to inquiries (students parents teachers district personnel general public etc) to communicate procedures information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
- Compile data from a variety of sources (i.e. timesheets requisitions student enrollment student attendance cash deposits etc) and prepare reports ensuring accuracy and compliance with financial legal and/or administrative requirements
- Compose documents and/or written materials (i.e. correspondence newsletters memos minutes etc) to communicate and convey information to students parents teachers etc
- Process and/or prepare documents and materials (i.e. PARFs requisitions timesheets transcripts incoming/outgoing mail etc) to disseminate information in compliance with district state and/or federal regulations
- Schedule and coordinate activities (i.e. appointments meetings calendars etc) for assigned personnel
- Secure substitute personnel as needed to ensure staffing requirements are met for the efficient operation of site activities
- Establish and maintain accurate site files and records in accordance with district state and/or federal regulations
- Maintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district state and/or federal guidelines
- Regular and on-time attendance required
- Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit
ADDITIONAL DUTIES
- May direct or guide other personnel assigned to site
- Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
Supervision
Site Administrator
AN EQUAL OPPORTUNITY ORGANIZATION:The district does not discriminate on the basis of race color ethnicity national originreligion sex or gender sexual orientation disability age or marital status.
Required Experience:
Staff IC
Employment Type
Full-Time
