Part Time Advancement Assistant
Part Time Advancement Assistant
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Job Description
MERCY HIGH SCHOOL
Farmington Hills MI
INVITES APPLICANTS FOR THE POSITION OF
PART TIME ADVANCEMENT ASSISTANT
Join our highly committed team of Mercy educators who have a passion for Catholic education and a willingness to inspire our students to become Women Who Make A Difference.
MERCY HIGH SCHOOL
Mercy High School is a sponsored ministry of the Institute of theSisters of Mercy of the Americas and is a member of Mercy Education. Compelled by our Catholic faith and the spirit of the Sisters of Mercy Mercy High School is a premier college preparatory school that educates and nurtures young women of diverse backgrounds to excel academically serve compassionately and lead courageously. Our work embodies the Critical Concerns of the Sisters of Mercy and the Mercy Education Core Values: Compelled by Mercy; Educational Courage; Inspired By Faith; Principled Leadership; Voice For Dignity and Respect.
Mercy High School is a racially ethnically and economically diverse student body of approximately 500 young women. Our commitment to diversity equity and inclusion is reflected in our policies curriculum and extracurricular activities which align to the Sisters of Mercy Critical Concerns: Racism Immigration Womens Issues Care for the Earth and Non-Violence.
POSITION DESCRIPTION
Part Time Advancement Assistant
Mercy High School in Farmington Hills is seeking a detail-oriented Advancement Assistant to support the daily operations of our dynamic Mission Advancement Team. Under the supervision of the Director - Database Management the Advancement Assistant will be responsible for processing all gifts and acknowledgments managing data entry and reporting in Raisers Edge and ensuring accurate and timely donor stewardship. This role
also includes serving as the first point of contact for the Advancement Department providing administrative and hospitality support for events and maintaining office operations. The ideal candidate is highly organized customer-service driven and passionate about Mercys mission.
Gift Process
- Manage the end-to-end gift acknowledgment process including processing all mailed and online donations accurately entering gifts in Raisers Edge and generating acknowledgment letters within 48 hours. Coordinate the signature and mailing process to ensure all acknowledgments are sent promptly professionally and with appropriate personalization.
- Prepare pledge payment reminders and donation reports to support donor stewardship and financial tracking.
- Lead the annual review and update of acknowledgment letter templates in collaboration with internal stakeholders to ensure messaging reflects current initiatives tone and mission alignment.
- Ensure accurate and timely data entry of all gifts pledges and constituent updates in Raisers Edge following established coding and naming conventions.
- Update constituent records promptly to reflect changes to data.
- Manage annual data projects including the entry of new families graduating/switching constituent statuses and other bulk updates.
- Ensure data integrity and consistency by auditing records regularly for duplicates formatting issues and outdated information; run monthly duplicate reports in Raisers Edge NXT and resolve discrepancies.
- Generate reports and mailing lists as needed.
- Serve as the first point of contact for the Advancement Office greeting guests and answering phone calls with warmth and professionalism to ensure a welcoming experience.
- Maintain guest hospitality and office readiness ensuring coffee tea water and other refreshments are available and the space is prepared for visitors.
- Monitor and replenish office supplies as needed to support the day-to-day operations of the Advancement team.
Administrative Support:
- Provide comprehensive administrative support for Advancement events and initiatives including the creation of event materials such as programs nametags signage and printed documents; assist with event logistics including set-up and clean-up; and ensure event participation data is accurately entered into Raisers Edge to support ongoing stewardship and reporting.
Long school breaks
- Christmas Break - 2 days
- Easter Break - 1 day
- Winter Break - review and adjust work schedule in alignment with school closures and operational needs.
- A minimum of three years of experience in administrative support fundraising operations or donor services preferably in a non-profit or school setting.
- Demonstrated proficiency in donor database systems with a strong preference for experience in Raisers Edge NXT.
- Exceptional attention to detail and a commitment to data accuracy and donor stewardship.
- Strong organizational and time management skills with the ability to prioritize meet deadlines.
- Excellent written and verbal communication skills; professional and personable with a service-oriented mindset.
- Experience generating reports managing mailings and supporting events or donor communications.
- Comfortable working independently and collaboratively as part of a fast-paced team.
- Proficient in Microsoft Office Suite and Google Workspace; ability to learn new systems quickly.
- Bachelors degree in nonprofit management business communications or a related field preferred.
- Deep appreciation for Mercy High Schools mission and the value of Catholic college-preparatory education for young women.
Applicants should visibly demonstrate a willingness to expand their knowledge and engage in professional growth opportunities in all areas including Diversity Equity and Inclusion attend a Protecting Gods Children workshop and complete a background check.
Interested candidates are invited to send a letter of interest and resume for immediate consideration to Maureen Duncan Director of Advancement at Applications will be reviewed on a rolling basis and this job posting will remain open until filled.
Mercy High School is an Equal Opportunity Employer and considers all applicants for employment equally regardless of age color national origin race sex disability status protected veteran status or any other characteristic protected by law. Because of its status as a religious entity the school may consider an applicants religious affiliation in its employment decisions consistent with State and Federal law.
Employment Type
Part-Time
