Office Manager and HR administrator
Office Manager and HR administrator
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Job Description
A topenvironmental commodities tradingfirm is looking for a
Office Manager and HR Administrator
position based in Warsaw
JOIN THE FASTEST GROWING FINANCIAL MARKET
AND HELP CORPORATIONS TRANSITION TO A LOW CARBON ECONOMY!
Our mission at Vertis is to inspire and empower businesses to make the transition to a low carbon economy. We have been a pioneer in the carbon markets since 2001 and our drive is relentless to move the world towards a greener future. Were a financially regulated company based in Budapest with several offices around Europe.
We are looking for an energetic Office Manager . The job is for our Warsaw Office which currently has around 10 employees. We are looking for a well-rounded individual who can manage a wide array of tasks and all aspects of the office administration.
Please apply ONLY if you satisfy the below requirements and with an ENGLISH language CV.
RESPONSIBILITIES:
- Responsible for the follow-up with the office providers namely office rental insurance parcel telephone and internet bank courier association memberships etc.
- Manage coordinate office related projects (eg. renovation lease)
- Initiate supplier payments from various bank accounts manage bank accesses account opening processes
- Serve as the Prevention Officer manage local inspections
- Food stationery flowers and ordering office supplies
- Collect and send materials/contracts and other documents to Vertis clients
- Organizing the arrival of a new employee including coordinating IT equipment preparing and distributing the welcome pack arranging for new corporate credit cards and providing office keys to the new hires
- Coordinate and assist with travel arrangements for members of the Executive team
- Plan coordinate local HR engagement events team buildings budget tracking
- Ensure for all leaving employees all equipment is collected including laptop monitor (if applicable) mobile phone credit card and office key
- Send register and receive IT devices between hubs
- Help IT department solve local issues
- Organize visits to a notary organizing apostille
- Assist marketing in the coordination of events eg. catering orders marketing agencies etc.
- Car management
REQUIREMENTS:
- Native in Polish fluent in English
- Regular attendance in the office 4 days per week
- 1-2 year experience as office manager administrative or assistant experience
- Good interpersonal and communication skills
- Strong problem-solving skills and analytical abilities
- Strong organizational and time management skills and ability to priotitize
- Strong Microsoft Office skills
- Good attention to detail
- Excellent written and verbal communication skills
WHAT WE OFFER:
- Work in the exciting and fast-growing environmental commodity and trading space.
- Competitive salary reflecting your expertise.
- Private health care for your well-being.
- Home office opportunities for flexibility.
- Complex induction training designed to equip individuals with the necessary skills and knowledge to proficiently execute their job responsibilities
- Be part of a talented and dedicated team of specialists.
- Stimulating high-calibre and international work environment with regular employee events.
- Sleep well at night knowing you are contributing to a greener future.
IC
Employment Type
Part-Time
