Human Resource Manager Classified Staff

Please upload the following documents to your application in the additional uploads section of application.

Incomplete applications and those not meeting the minimum requirements will not be processed:

1. Letter of Introduction
2. Resume
3. Three Letters of Reference
   1. (no older than 2 years old with one of these letters being from a recent immediate supervisor)

PLEASE READ FULL JOB DESCRIPTION BELOW

POSITION MINIMUM REQUIREMENTS

Experience:
Five years of increasingly responsible clerical experience involving frequent public contact preferably within the areas of school or public personnel administration.

Two years of experience in a supervisory role (preferred).

Training:
Associate degree or minimum of 60 units from an accredited college or university with emphasis in Business OR an equivalent to completion of twelfth grade with a combination of experience and education from which comparable knowledge skills and abilities have been achieved along with passing of district proficiency exam.

Additional specialized in training in personnel administration or a related field is desirable. Bilingual oral and written in Spanish (preferred).

Prior experience working in a school district setting (preferred).

License or Certificate:

A valid First Aid and CPR certificate

Valid Drivers License authorized for the State of California.

Passing of District Proficiency exam if an AA degree or higher is not held.

Currently we have one open position that serves River Delta USD. We are located 12 miles from Antioch 20 miles from Fairfield 21 miles from Dixon 23 miles from Lodi and Galt 24 miles from Elk Grove 29 miles from Vacaville.

Work Schedule:

12 Months a year

Monday - Friday

6:30 am - 3:00 pm

Classified Management & Confidential Employees Salary Schedule

Range 13 : $68498 - $84246 annually - exempt

Placement dependent on verifiable years of experience.

Five years of credit may be granted for experience.

Placement requirement may be waived by the Board of Trustees.

Benefits up to $1500 monthly towards the purchase of District sponsored benefits.

MISSION STATEMENT

River Delta is a K-12 district with an enrollment of 1880. The District has 8 small schools: (4) K-6 elementary schools; (2) middle schools; and (2) high schools serving the communities of Clarksburg Hood Courtland Walnut Grove Ryde Locke Isleton Rio Vista Birds Landing and Collinsville.

The River Delta Unified School District sits in three counties Sacramento Solano and Yolo. Although it is a tri-county district it is served by the Sacramento County Office of Education.
River Delta Unified School District is committed to providing a quality education for all students and has high standards and expectations for students success in school. We are committed to ensuring that our students meet these standards and that our clients expectations for educational excellence are not compromised. The District continually improves and expands its curriculum by implementing new programs and broadening the instructional strategies used in the classroom.

Staff development opportunities are provided encouraged and promoted. Strategic Schooling is ongoing in all our school sites and Common Core training and coaching is the top priority for the district currently. In addition the District provides opportunities for staff to participate in on-going in-services in all curriculum areas. The district encourages advancement on the salary schedule for advanced classes taken to improve instruction in areas agreed upon by the teacher principal and Superintendent.

JOB DESCRIPTION

DEFINITION

Under the direction of the Superintendent or designee the Human Resources Manager Classified Staff is responsible for the leadership coordination and oversight of all human resources functions related to classified personnel. This position ensures compliance with federal and state laws Education Code and collective bargaining agreements while providing high-level support in recruitment staffing employee relations evaluation policy implementation and records management. The HR Manager serves as a strategic partner in planning and forecasting the districts classified staffing needs and ensures timely and efficient personnel services that support student achievement and district goals.

The position also includes collaborative responsibilities with the Human Resources Manager Certificated Staff including cross-training in each others duties to provide consistent support and maintain operational continuity. This position may assume temporary responsibilities for certificated HR functions during periods of absence or as needed to ensure uninterrupted service to the district.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from the Superintendent or designee

Exercise direct supervision over lower-level clerical staff

DUTIES:

Essential Functions:

I. Recruitment Hiring and Onboarding

1. 1. Coordinate and manage all phases of classified contracted and substitute recruitment and hiring processes in accordance with applicable Education Code Title 5 Board policies district policies and collective bargaining agreements.
2. 2. Post job openings using district-approved platforms; ensure postings meet legal requirements accurately reflect position qualifications and are accessible to diverse applicant pools.
3. 3. Advertise open positions via EdJoin Teamtailor industry job boards higher education partners and all other platforms to maximize outreach and compliance.
4. 4. Provide applicants with accurate information regarding employment testing minimum qualifications salary schedules and terms of employment.
5. 5. Screen applications for completeness minimum qualifications and legally mandated authorizations.
6. 6. Coordinate interview scheduling with hiring panels; facilitate equitable and confidential interview processes.
7. 7. Prepare all interview-related documents schedule candidate interviews and maintain the Human Resources calendar with all HR-related activities including interview panels onboarding sessions evaluation deadlines and compliance timelines.
8. 8. Conduct reference checks following district protocols and document results.
9. 9. Determine salary placement based on verified education and experience in collaboration with the Superintendent or designee; calculate initial step and column placement per the appropriate salary schedule.
10. 10. Extend formal job offers to successful candidates and issue intent-to-hire forms as applicable.
11. 11. Conduct onboarding meetings for new classified contracted and substitute hires to review district policies Ed Code rights and responsibilities bargaining unit agreements benefits enrollment job expectations training and required clearances.
12. 12. Ensure all onboarding documentation including but not limited to I-9 verification TB clearance DOJ/FBI fingerprinting pre-hire employment testing and required pre-employment training are completed prior to start date.
13. 13. Coordinate with school sites and departments to ensure a seamless start for new employees including classroom assignments technology access staff systems entry and on stie onboarding meeting.

II. Coaches Volunteers and Vendor Employees

1. 1. Coordinate and process the hiring of all athletic coaches in accordance with CIF rules Ed Code and district policies.
2. 2. Ensure all coaches complete the required certifications (CPR First Aid Sudden Cardiac Arrest Concussion Training Heat Illness Prevention etc.) and background checks prior to starting.
3. 3. Manage the clearance process for all school volunteers including applications TB testing DOJ/FBI fingerprinting mandated training and annual notifications.
4. 4. Process and monitor all vendor and contractor employees working on school sites ensuring compliance with AB 346 fingerprinting Megans Law checks and insurance requirements.
5. 5. Serve as a liaison with sites and departments to ensure vendor personnel coaches and volunteers are authorized and appropriately cleared before working with students.

III. Employee Relations Investigations and Labor Compliance

1. 1. Provide technical expertise and guidance to administrators on classified contracted and substitute employee matters including evaluation discipline and due process rights under Education Code.
2. 2. Serve as a member of the Districts classified collective bargaining team; participate in negotiations and assist with drafting proposals contract language implementation guidelines and other necessary documents.
3. 3. Handle confidential personnel matters including employee complaints conflict resolution and respond to grievances complaints and requests for information under Government Code 3540 (PERB regulations) Board policy and applicable labor agreements.
4. 4. Conduct and document personnel investigations related to classified contracted and substitute staff coaches and contracted workers in compliance with legal standards district policy bargaining agreements and due process requirements.
5. 5. Respond to bargaining unit information requests (per Gov. Code 3540) and ensure timely and accurate delivery of requested data.
6. 6. Provide guidance and coaching to site administrators regarding progressive discipline and performance management.
7. 7. Coordinate with legal counsel when needed on complex employee relations matters involving potential liability or due process.
8. 8. Monitor adherence to classified evaluation timelines and content; ensure that deficiencies are documented and procedural due process is maintained.
9. 9. Manage all Skelly hearing processes for classified employees including issuing notices of intent for discipline coordinating pre-disciplinary meetings ensuring due process rights are upheld and preparing or reviewing final decision documentation in accordance with Education Code and applicable labor agreements.

IV. Employee Evaluation and Support

1. 1. Develop and maintain a classified employee evaluation calendar in alignment with applicable collective bargaining agreements and district timelines.
2. 2. Distribute evaluation schedules to site and district administrators and provide reminders for required submission dates.
3. 3. Provide training and support to evaluators on using the evaluation tool writing narrative assessments and implementing improvement plans.
4. 4. Ensure timely completion of evaluations and track compliance through HR systems; follow up with administrators to resolve outstanding or incomplete evaluations.
5. 5. Maintain confidential evaluation records and monitor trends to identify potential needs for coaching or support.
6. 6. Assist administrators with progressive discipline processes.
7. 7. Support improvement plans for employees identified as needing support; ensure documentation is consistent with due process and legal defensibility.

V. Leaves Benefits and Employee Status

1. 1. Review process and track classified employee leave requests including FMLA CFRA parental leave personal necessity and other statutory and contractual leaves.
2. 2. Manage leave request in absence management system and notify employees and payroll of approvals denials or needed documentation.
3. 3. Coordinate return-to-work processes interactive meetings and reasonable accommodation requests in compliance with ADA and FEHA.
4. 4. Assist with workers compensation claims involving classified contracted and substitute staff; act as liaison between employee provider and district.
5. 5. Coordinate and manage all aspects of the classified employee layoff process including position analysis seniority calculations notice preparation employee notifications and participation in meetings ensuring compliance with Education Code collective bargaining agreements and legal timelines.
6. 6. Process unemployment claims; attend EDD hearings and submit supporting documentation.
7. 7. Monitor and process employee status changes transfers resignations and separations; conduct exit interviews and provide final employment documentation.
8. 8. Prepare verifications of employment years of service and retirement service credit documents for CalPERS student loan agencies and other requesting entities.
9. 9. Review and approve all classified employee No Tell submissions vacation requests and school business leave; verify that all school business travel has received prior authorization in accordance with district policies before the date of departure.
10. 10. Prepare and distribute all required classified contracted and substitute employee notifications including reasonable assurance letters intent-to-return forms layoff notices and other status-related communications in compliance with Education Code and labor agreements.

VI. Policy Records and Systems Management

1. 1. Maintain and update personnel data systems including Staff and Student Information System Employee Absence Management system and payroll systems with employee information assignments credentials and leave status.
2. 2. Create and submit Employee Information Records (EIRs) Personnel Action Forms (PAFs) and Assignment Change Notices for payroll processing and position control accuracy.
3. 3. Develop and revise Board policies and administrative regulations related to classified personnel in collaboration with Superintendent and legal counsel.
4. 4. Regularly review classified job descriptions for accuracy and legal compliance coordinate job description updates and new position proposals for Board approval.
5. 5. Serve as Custodian of Records with DOJ for classified contracted and substitute staff and volunteers and manage all fingerprinting compliance.
6. 6. Keeps abreast of personnel laws policies and regulations. Provides information and assistance to District staff and the public regarding Board District and State personnel policies procedures and processes; directs and manage daily internal operations of the Personnel department.
7. 7. Independently develops and generates letters memoranda emails correspondence handbooks reports and other related materials related to human resource programs and activities; distributes personnel related publications newsletters etc.; disperses annual notifications to staff.
8. 8. Maintains current knowledge of office technology software programs practices related to current trends in personnel operates a variety of office equipment including but not limited to a computer copy machine and printer.
9. 9. Initiate and/or coordinates the revision of forms and documents used in the operational management of the personnel office to ensure compliance and up-to-date information.
10. 10. Maintain and regularly update all classified contracted and substitute employee records and personnel files in accordance with district policy Education Code and state and federal records retention laws ensuring accuracy confidentiality and accessibility.

VII. Reporting Training and Communication

1. 1. Prepare and present classified personnel-related Board agenda items including hires leaves retirements and other employment actions.
2. 2. Gather verify and submit district state and federal reports related to classified contracted and substitute staff including CALPADS CRDC CBEDS and other mandated reports.
3. 3. Track and coordinate all mandatory annual trainings (e.g. Mandated Reporter OSHA Title IX Sexual Harassment Prevention) for compliance with education code OSHA and insurance requirements state federal and labor codes and safety/health training and monitor staff completion records.
4. 4. Create and distribute HR newsletters handbooks and onboarding documents to classified employees.
5. 5. Maintain open and timely communication with classified contracted and substitute staff regarding HR processes policy updates and deadlines.
6. 6. Develop templates and correspondence for various personnel actions including disciplinary notices letters of intent and employment confirmations.
7. 7. Responds to telephone in-person and written inquiries of personnel the public parents governmental officials/representatives private enterprises etc. for the purpose of providing information and/or direction.
8. 8. Develop responses to requests from the public and agencies for information for salary data employment information and related matters.
9. 9. Monitors assigned activities and critical timelines for the purpose of ensuring compliance with legal and/or administrative requirements state and federal laws rules and regulations related to personnel matters.
10. 10. Gathers and analyzes data and prepares district state local and federal reports related to personnel accordingly while maintaining compliance with deadline dates.

VII. Leadership and Collaboration

1. 1. May serve as a member of the Superintendents Cabinet and participate in districtwide leadership meetings strategic planning and staffing reviews.
2. 2. Collaborate with Business Services to ensure alignment between HR processes and payroll budgeting and position control.
3. 3. Work with Business and Educational Services to plan staffing allocations identify recruitment needs and support instructional programs.
4. 4. Supervise and provide ongoing professional development for support staff; ensure high standards of customer service and accountability.
5. 5. Build relationships with outside organizations including universities County Office of Education and professional associations to support best practices in HR.
6. 6. Collaborate with the Educational Services Department to plan coordinate and support in-service days for classified staff ensuring alignment with district goals and professional development needs.

VII. Cross-Training and Coverage

1. 1. Collaborate with the Human Resources Manager-Certificated Staff to coordinate districtwide HR functions and ensure continuity of service during absences.
2. 2. Cross-train on certificated personnel procedures and provide support during high-volume periods or when certificated HR staff are unavailable.
3. 3. Develop desk manuals workflow charts and documentation of classified HR processes to ensure business continuity and knowledge transfer.

VIII. Recognition and Staff Engagement

1. Coordinate districtwide classified employee recognition programs and initiatives including but not limited to Classified School Employee Week Years of Service milestones retirement acknowledgments and other employee appreciation efforts.
2. Develop and maintain a calendar of recognition events and engagement initiatives to promote a positive work environment and employee morale.
3. Draft review and manage HR-related content for the district website and official social media platforms ensuring accuracy professionalism and alignment with district branding guidelines.
4. Collaborate with site administrators and departments to collect and share stories achievements and celebrations highlighting classified staff contributions.
5. Design and disseminate internal and external communication materials that promote employee engagement upcoming events and district-wide recognitions.
6. Partner with Communications IT and other departments to enhance digital engagement and streamline the publication of HR-related news forms and updates.
7. Maintain records and documentation of staff recognition employee awards and engagement activities for reporting and historical archiving purposes.

Marginal Functions:

1. Opens sorts distributes and answers mail related to personnel issues.
2. Updates and maintains various state and federal reports and files.
3. Performs related duties and responsibilities as required.

QUALIFICATIONS

Knowledge of:

Basic mathematical skills

Personnel management systems position control systems staff and student information system and programs

Modern office procedures methods and computer equipment

Business letter writing record keeping and basic report preparation

Research and development methods techniques and strategies

Proper English usage spelling grammar and punctuation

Pertinent Education Federal State and local laws codes and regulations

Labor laws contract negotiations management and grievance processes

Principles and practices of management supervision and training

Evaluation practices methods and design

Principles trends methods strategies and procedures pertaining to personnel management

Principles of classification and compensation

Legal and equitable recruitment and selection techniques and procedures

Ability to:

Collect compile and analyze information and data and prepare a variety of comprehensive reports.

Analyze organization problems develop alternative solutions recommend and make sound and timely decisions.

Maintain confidentiality.

Work both independently with little supervision and as part of a team.

Communicate effectively both orally and in writing.

Perform mathematical calculations quickly and accurately.

Type or word process at a speed necessary for adequate job performance.

Accurately interpret apply and explain general personnel policies and procedures applicable to the district in a variety of settings.

Operate a variety of modern equipment including computer equipment.

Establish and maintain cooperative working relationships with employee groups the public and members of the management team.

Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities while remaining objective in all matters that require the utmost discretion and sensitivity.

Maintain effective audio-visual discrimination and perception needed for successful job performance.

Supervise and review work of lower-level staff.

Develop schedules and meet deadlines.

Provide service and assistance to others while maintaining tact patience and courtesy.

Sustain productivity with frequent interruptions.

Ability to learn and stay current on new software applications and programs.

Maintain consistent punctual and regular attendance.

Meet district standards of professional conduct as outlined in Board policy.

EXPERIENCE AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Five years of increasingly responsible clerical experience involving frequent public contact preferably within the areas of school or public personnel administration.

Two years of experience in a supervisory role (preferred).

Training:

Associate degree or minimum of 60 units from an accredited college or university with emphasis in Business OR an equivalent to completion of twelfth grade with a combination of experience and education from which comparable knowledge skills and abilities have been achieved along with passing of district proficiency exam.

Additional specialized in training in personnel administration or a related field is desirable. Bilingual oral and written in Spanish (preferred).

Prior experience working in a school district setting (preferred).

WORKING CONDITIONS

Environmental Conditions:

Office environment utilizing a computer; in a vehicle traveling to job assignment; outdoor environment on school sites in variable weather conditions.

Physical Conditions:

Essential and marginal functions may require maintaining physical condition necessary for sustained posture in a seated and in a standing position.

JOB PROFILE

Annual Contract: 12 months

Classified Management & Confidential Employees Salary Schedule: Range 13

Exempt Position

Board Approved: June 24 2025