Office Administration Specialist
Office Administration Specialist
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Job Description
At Vertiv were on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines from push notifications to generative AI. We design manufacture and service the products and solutions that keep the world connected. With $6.9 billion in sales a strong customer base and global reach spanning nearly 70 countries we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.
We are looking for Office Administration Specialist to join our team in Warsaw Poland!
The role involves ensuring smooth office operations including front-desk support managing communications organizing meetings events travel and overseeing office supplies and facilities. It also includes liaising with vendors managing the car fleet parking and assisting with insurance matters.
What kind of work will you be doing
- Welcome guests and visitors answer phone calls handle incoming and outgoing mail.
- Keep shared areas and meeting rooms organized and stocked with supplies.
- Organize meetings conference calls and company events (including catering and logistics).
- Manage office supplies and equipment purchases.
- Coordinate work of external vendors (cleaning plant care maintenance).
- Communicate with building management and service providers.
- Support with travel arrangements (tickets accommodation).
- Manage company car fleet fuel cards parking apps and parking space allocations.
- Archive contracts and manage document registration.
- Handle company insurance matters in collaboration with Finance and Risk teams.
- Act as point of contact for employee questions and provide day-to-day office support.
What will make you successful
- Proficiency in English and Polish (written and spoken)
- Previous administrative support experience is an advantage but not required
- Excellent written and verbal communication skills
- Positive attitude adaptability and strong decision-making capabilities
- Ability to prioritize tasks and handle multiple assignments efficiently
- Capacity to work independently
- Proficiency in MS Office applications
IfYOUare the person we are looking for feel free to apply and lets start drafting your future career in a healthy and growing environment!
The successful candidate will embrace Vertivs Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS: Safety. . Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
- Customer Focus
- Operational Excellence
- High-Performance Culture
- Innovation
- Financial Strength
OUR BEHAVIORS
- Own It
- Act With Urgency
- Foster a Customer-First Mindset
- Think Big and Execute
- Lead by Example
- Drive Continuous Improvement
- Learn and Seek Out Development
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring terms of employment mobility training compensation and occupational health without discrimination as to age race color religion creed sex pregnancy status (including childbirth breastfeeding or related medical conditions) marital status sexual orientation gender identity / expression (including transgender status or sexual stereotypes) genetic information citizenship status national origin protected veteran status political affiliation or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position you can request help by sending an email to. If you are interested in applying or learning more about this role please visit the companys career page located on Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E F-1 H-1 H-2 L B J or TN or who need sponsorship for work authorization now or in the future are not eligible for hire.
Required Experience:
Unclear Seniority
Employment Type
Full Time
