Warehouse Operations Clerk - Records Management
Warehouse Operations Clerk - Records Management
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USD 16 - 16
1 Vacancy
Job Description
Description
We provide on the job training!
Do you thrive in a fast-paced environment where no two days are the same Are you organized detailed-oriented and ready to be part of the behind-the-scenes engine that keeps the Clerks office moving Come join our dedicated team at the Clerks office as a Warehouse Operations Clerk!
This is not your typical office job youll be on the move managing document logistics shredding records with legal retention and handling inter-office deliveries that are critical to the day-to-day function of the Clerks office. If you are dependable proactive and take pride in keeping things running smoothly this exciting role is for you!
Why join our Clerk familyBecause our Clerk family is our top priority! Total Compensation packages include:- Generous paid time off and 17 paid holidays yes you read that right!
- Superior health care plans with lower costs to you
- Retirement choices through the Florida Retirement System and deferred compensation plan
- Award-Winning Wellness Program that gives employees incentives tools social support and strategies to adopt and maintain a healthy lifestyle
- Tuition Reimbursement
- Qualifying employer for Public Service Loan Forgiveness
At the Clerk of the Circuit Court & Comptrollers Office you can:
- Work with a purpose
- Give back to the community
- Be part of a family
- Build your skills
- Pursue career advancement opportunities
- Reach your professional and personal goals
Examples of Essential Functions
- Employees assigned to the Records Management area perform the essential functions as outlined above as well as:
- Performs work under remote supervision at an off-site location.
- Retrieves records from departments; enters records into document management system (Trakman) for storage and tracking purposes; prepares records; labels boxes for storage.
- Delivers requested records to departments; retrieves records ready for storage or destruction.
- Tasks may involve regular and sustained performance of moderately physically demanding work typically involving some combination of climbing and balancing bending stooping kneeling and crouching and that generally involves lifting carrying pushing and/or pulling of moderately heavy objects and materials. Ability to lift 50 pounds or more.
- Performs extensive records research retention and onsite destruction initiatives; includes file shifting/boxing to create space for new records reviewing records eligible for destruction and coordinating movement and destruction of records.
- Performs regular inventory of records reviews records for quality errors and omissions.
- Conducts inventories and spot audits of evidence vault contents housed at all four branch locations.
- Reviews and evaluates the civil related evidence exhibits and work processed by courtroom administrators to ensure accuracy and completeness; reports discrepancies/findings to assigned management.
- Accepts and reviews exhibits transferred physically or electronically; screens and verifies civil related evidence submitted; verifies case information on exhibit list for accuracy and that all evidence is properly labeled/bar-coded; inputs information into computerized tracking system.
- Ensures compliance with evidence procedures and guidelines; ensures proper chain of custody in compliance with Florida state laws and best practices.
- Oversees shredding of records eligible and approved for destruction.
- Drives to other locations to deliver records or supplies or to facilitate shredding/destruction; ensures fleet of vehicles are properly maintained and fueled.
- Prepares certificate of destruction for the Evidence Official Records Courts and the BOCC departments; compiles Purge reports using Trakman and SharePoint.
- Serves as subject matter expert and performs administrative duties delegated by the department management or lead.
- Reviews errors and omissions including issues resulting from conversion; reports findings to assigned management for correction.
- Research various items specific to the assigned work area; reports findings to assigned management for correction.
- Collects organizes and analyzes data used to review and determine the need for improvement in operational processes.
- Recommends additional or refresher training based on error volume or trends.
Typical Qualifications
High school diploma (or GED) supplemented by three (3) years of and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data preferably in an automated systems environment or an equivalent combination of education training and experience. Some vocational or college courses preferred. Once qualified deputization may be required to perform the assigned functions.
*This is a mandatory testing position successful completion of a pre-employment drug screen & physical examination (if applicable) is required prior to employment.
PHYSICAL ABILITY
Tasks involve the ability to exert light physical effort in sedentary to light work but which may involve some lifting carrying pushing and/or pulling of objects and materials of light weight (5-10 pounds).
If assigned to Records Management tasks may involve regular and sustained performance of moderately physically demanding work typically involving some combination of climbing and balancing bending stooping kneeling and crouching and that generally involves lifting carrying pushing and/or pulling of moderately heavy objects and materials. Ability to lift 50 pounds.
Tasks may involve extended periods of time at a keyboard or workstation.Supplemental Information
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at or .
TheClerk of the Circuit Court & Comptrolleris an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position candidates are subject to drug screening a physical and a background check as a condition of employment. Certain service members and veterans and the spouses and family members of such service members and veterans receive preference and priority and that certain service members may be eligible to receive waivers for postsecondary educational requirements in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295 Section 09 (b) and (c) Veterans Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veterans first promotion after reinstatement or reemployment without exception. The Clerk of the Circuit Court & Comptrollers Officevalues the service veterans and their family members have given to our country and that the Clerks office supports the hiring of returning service members and military spouses. To claim preference an applicant must complete and upload both theVeterans Preference Claim Formandrequired documentationprior to the positions posted closing date. Hiring decisions are based on qualified candidates non-numerical assessments and numerical assessments which include interviews. If an applicant claiming veterans preference for a vacant position is not selected they may file a complaint with the Florida Department of Veterans Affairs (DVA) 11351 Ulmerton Road Suite 311 Largo FL 33708. If an applicant seeking veterans preference in employment in the state of Florida is not selected for the position and is so notified they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
Employment Type
Full-Time
