Assistant Director of Financial Aid & Scholarships
Assistant Director of Financial Aid & Scholarships
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Job Description
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Closing Date:
Type of Position:
Researchers
Workstudy Position:
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas at Little RockThe University of Arkansas at Little Rock is a metropolitan research university that provides an accessible quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock we prepare our more than 8900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission UA Little Rock is a driving force in Little Rocks thriving cultural community and a major component of the city and states growing profile as a regional leader in research technology transfer economic development and job creation.
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Department:
Financial Aid & Scholarships
Departments Website:
Summary of Job Duties:
The Assistant Director of Financial Aid and Scholarships provides leadership in administering university scholarship programs ensuring compliance with institutional donor NCAA federal state and agency regulations. This role collaborates with departments across campus to align scholarship programs with the universitys recruitment and retention strategies optimizing the use of scholarship funds. The ideal candidate is a dynamic ethical professional with strong strategic thinking skills and a commitment to student success. This position is governed by state and federal laws and agency/institution policy.
Qualifications:
Required Education and/or Experience:
Bachelors degree;
At least three years of experience in higher education scholarship administration or a related field.
Preferred Education and/or Experience:
Experience in financial aid administration NCAA compliance or student enrollment management.
Job Duties and Responsibilities:
Develop implement and maintain university scholarship policies and procedures to ensure compliance with institutional donor federal state NCAA and agency regulations;
Ensure the accurate and consistent application of scholarship policies in awarding student financial aid;
Lead the processing and awarding of all athletic scholarships ensuring compliance with NCAA Title IV and state regulations and collaborating closely with athletics staff to maintain evolving compliance standards;
Manage the awarding and processing of state-funded financial aid including coordinating with technical staff to upload rosters into Banner on a scheduled basis; manually processing rosters for ADHE scholarships such as Military Dependents Scholarship Law Enforcement Officers Dependents Scholarship and National Guard Tuition Waiver; running and reviewing discrepancy reports to verify award accuracy before disbursement; and submitting rosters by established deadlines and reconciling funds to ensure alignment between awards and received funds;
Hire train supervise and evaluate scholarship staff fostering a culture of excellence and continuous improvement;
Provide ongoing training for financial aid personnel ensuring proficiency in current regulations technology systems and multicultural customer service practices;
Evaluate the effectiveness of financial aid programs and staff implementing necessary improvements to enhance efficiency and compliance;
Represent the Financial Aid Office at institutional local state and national professional meetings and associations;
Serve as a key resource in interpreting and explaining scholarship policies regulations and procedures to administrators faculty staff students and the broader community;
Collaborate with campus departments and academic colleges to promote scholarships effectively to prospective and current students parents and high school counselors;
Lead the development of strategic scholarship initiatives to support enrollment and student success through market research and data analysis;
Oversee the promotion of scholarship opportunities through print and digital publications ensuring clear and accessible information for students and stakeholders;
Maintain and enhance the universitys scholarship website to provide up-to-date engaging and comprehensive information;
Oversee the scholarship selection process ensuring an efficient transparent and timely experience for students and scholarship coordinators;
Develop an annual scholarship budget based on historical retention rates projected new student enrollment and other relevant factors;
Manage the distribution of scholarship offers and acceptance forms ensuring compliance with university and scholarship policies;
Serve as an essential employee during campus closures working on campus or remotely as required by the employees supervisor to ensure continuity of necessary services;
Coordinate the development and distribution of the annual scholarship application;
Maintain expertise in institutional state and federal financial aid policies regulations and laws;
Prepare and deliver informative financial aid presentations on and off campus including in the local community and statewide promoting access affordability and accountability;
Develop and maintain written procedures and an annual scholarship calendar to enhance operational efficiency;
Ensure effective utilization of scholarship management software;
Represent the university positively at campus and external events;
Disseminate relevant information to staff direct reports and campus partners as needed;
Perform other duties as assigned.
Knowledge Skills and Abilities:
Exceptional verbal and written communication skills;
Strong organizational and analytical skills with the ability to manage a variable workload and meet tight deadlines with minimal supervision;
High attention to detail and accuracy;
Proficiency in financial aid and scholarship management software and other relevant technology;
Ability to analyze policies and procedures and implement improvements to enhance efficiency compliance and accuracy;
Strong strategic planning and problem-solving abilities;
Excellent presentation and public speaking skills.
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Asst VC for Enrollment Management & Director of Financial Aid
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check Financial Credit Check Sex Offender Registry Substance Abuse TestingThe University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Sitting Talking
Frequent Physical Activity:
Standing
Occasional Physical Activity:
Walking
Benefits Eligible:
YesRequired Experience:
Director
Employment Type
Full-Time
