Administrative Assistant

Job description

The Administrative Assistant will be knowledgeable about our company culture philosophy and will be knowledgeable in our preschool culture. He or she will be responsible along with other management personnel for conducting tours communicating in an attractive and highly informative fashion to gain enrollment from prospective families. This position will also be responsible for some of the day to day administration of the school. Might perform advanced administrative duties that require knowledge of business practices and procedures. Relieves managers of some clerical and administrative duties.

Responsibilities:
-Works with the Director to establish strategies and develop enrollment presentation materials

-Ensures all visitors and tour information is input into the APP with all proper and accurate information

-Manages and schedules tour appointments in the APP and updates accordingly

-Runs the tour data report (Excel format) from the APP to conduct follow up calls and emails on all previous tours

-Keeps the director informed of any prospective families and enrollment changes

-Ensures there are enough enrollment packets ready for tours

-Showcases the school and classroom offerings and conducts tours of the center in the absence of the director

-Ensures enough promotional materials are available for distribution to prospective families

-Provides exceptional customer service to current and prospective customers by greeting visitors/parents and monitoring visitor access; Ensures all visitors and tours are signed in appropriately

-Demonstrates an awareness of cultural sensitivity in communicating and working with families

-Community Involvement: helps to create partnerships within the community to create brand awareness

-Works to prevent injuries and accidents; follows all procedures related to injuries and accidents and works to ensure parents are notified and reports signed accordingly; Reports child injuries and hazards promptly to the Assistant Director.

-Assists with data entry and various projects as assigned

-Files correspondence and other records

-Enters new family and child enrollment information into our administrative system

-Responsible for the childrens files and follow up with families on any missing or expired items

-Assists management in tracking credentials and CPR/FA expiration dates and enters into the APP

-Helps organize and track teacher in-service hours

-Responsible for daily cleaning duties

-Performs other related duties as requested by a member of management and may be asked to work in classrooms when needed

Qualifications:

-Must meet all standards and requirements relating to background checks fingerprinting education and experience as set by the state and accreditation agent

-Florida Staff Credential

-High school diploma required

-Must have experience in a Preschool setting or an administrative position.

-Must be able to lift/carry up to 50 pounds on a regular and continuing basis

Job Type: Full-time

Pay: $38000.00 - $40000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Saint Johns FL 32259 (Required)

Ability to Relocate:

• Saint Johns FL 32259: Relocate before starting work (Required)

Work Location: In person