Finance Administration Specialist - Xero | WFH | AU
Finance Administration Specialist - Xero | WFH | AU
Posted on :
26-06-2025
Employer Active
1 Vacancy
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Jobs by Experience
3years
Monthly Salary
35000 - 70000
Vacancy
1 Vacancy
Posted on :
26-06-2025
Job Description
Setup and Location: WFH Setup
Work Schedule: 8:00 AM 5:00 PM (AEDT) 6:00 AM 3:00 PM (PH Time)
Employment Type: Full-time
We are a dynamic Australian marketing agency seeking an experienced Business Administration Specialist to join
our remote team. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment and
wants to be an integral part of our operational success.
Key Responsibilities
Financial Administration (40% of role)
- Process invoices and manage accounts receivable in Xero
- Reconcile expenses and manage team expense submissions
- Coordinate with the Australian bookkeeper on payroll and employee entitlement processing
- Maintain accurate financial records and assist with monthly reporting
- Monitor budgets and flag unusual transactions to management
- Prepare weekly financial summaries for the leadership team
Human Resources Support (25% of role)
- Maintain employee records and documentation in Employment Hero
- Support onboarding and offboarding processes
- Handle routine HR enquiries and correspondence
- Assist with leave management and tracking
- Manage our employee reward and recognition initiatives
- Coordinate training program administration
Operations & Administration (35% of role)
- Manage new contracts and people in our project management system
- Administer business subscriptions and renewals
- Coordinate travel bookings and logistics
- Process contractor agreements and supplier documentation
- Maintain equipment logs and coordinate warranties
- Support project management and operational processes
- Handle general administrative tasks and correspondence
Requirements
Essential Requirements
Technical Skills
- Xero experience mandatory - minimum 2 years hands-on experience
- Proficiency in Employment Hero or similar HR platforms
- Advanced Excel/Google Sheets skills
- Experience with Airtable or similar database systems
- Understanding of Australian business practices
Professional Experience
- Minimum 3 years of business administration experience
- Experience supporting Australian or international clients
- Background in finance/accounting administration
- HR administration experience
- Proven ability to manage multiple priorities simultaneously
Communication & Availability
- Excellent English - both written and verbal (C1 level minimum)
- Must work Australian Eastern Time (8:00 AM - 5:00 PM AEST/AEDT)
- Reliable internet connection (minimum 25 Mbps)
- Backup power supply and contingency plans
- Professional home office setup
Ideal Candidate Profile
Personal Attributes
- Extremely detail-oriented with high accuracy standards
- Proactive problem-solver who anticipates needs
- Discretion when handling confidential information
- Adaptable to changing priorities and business needs
- Self-motivated with excellent time management skills
- Cultural sensitivity when working with Australian team
Bonus Qualifications
- Xero Advisor Certification
- Previous experience with Australian employment law
- Background in marketing or creative agencies
- Bookkeeping or accounting qualifications
- Experience with Australian tax and superannuation systems
What We Offer
- Compensation & Benefits
- Competitive monthly salary
- Performance-based salary reviews every 6 months
- Professional development opportunities
- Xero and other platform training provided
- Long-term career growth potential
Work Environment
- Collaborative supportive team culture
- Direct mentorship from Australian Chief of Staff
- Flexible working arrangements within core hours
- Access to modern tools and systems
- Regular team communication and feedback
Benefits
Benefits
Why You ll Love Working Here
- HMO Dental and Life Insurance for you and one free dependent from day one (with option to enroll more)
- Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party Family Day Team Building and more
Let s Talk
If you re thinking this sounds like me it probably is. Click apply. We can t wait to meet you.
Setup and Location: WFH Setup Work Schedule: 8:00 AM 5:00 PM (AEDT) | 6:00 AM 3:00 PM (PH Time) Employment Type: Full-time We are a dynamic Australian marketing agency seeking an experienced Business Administration Specialist to join our remote team. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment and wants to be an integral part of our operational success. Key Responsibilities Financial Administration (40% of role) Process invoices and manage accounts receivable in Xero Reconcile expenses and manage team expense submissions Coordinate with the Australian bookkeeper on payroll and employee entitlement processing Maintain accurate financial records and assist with monthly reporting Monitor budgets and flag unusual transactions to management Prepare weekly financial summaries for the leadership team Human Resources Support (25% of role) Maintain employee records and documentation in Employment Hero Support onboarding and offboarding processes Handle routine HR enquiries and correspondence Assist with leave management and tracking Manage our employee reward and recognition initiatives Coordinate training program administration Operations & Administration (35% of role) Manage new contracts and people in our project management system Administer business subscriptions and renewals Coordinate travel bookings and logistics Process contractor agreements and supplier documentation Maintain equipment logs and coordinate warranties Support project management and operational processes Handle general administrative tasks and correspondence Requirements Essential Requirements Technical Skills Xero experience mandatory - minimum 2 years hands-on experience Proficiency in Employment Hero or similar HR platforms Advanced Excel/Google Sheets skills Experience with Airtable or similar database systems Understanding of Australian business practices Professional Experience Minimum 3 years of business administration experience Experience supporting Australian or international clients Background in finance/accounting administration HR administration experience Proven ability to manage multiple priorities simultaneously Communication & Availability Excellent English - both written and verbal (C1 level minimum) Must work Australian Eastern Time (8:00 AM - 5:00 PM AEST/AEDT) Reliable internet connection (minimum 25 Mbps) Backup power supply and contingency plans Professional home office setup Ideal Candidate Profile Personal Attributes Extremely detail-oriented with high accuracy standards Proactive problem-solver who anticipates needs Discretion when handling confidential information Adaptable to changing priorities and business needs Self-motivated with excellent time management skills Cultural sensitivity when working with Australian team Bonus Qualifications Xero Advisor Certification Previous experience with Australian employment law Background in marketing or creative agencies Bookkeeping or accounting qualifications Experience with Australian tax and superannuation systems What We Offer Compensation & Benefits Competitive monthly salary Performance-based salary reviews every 6 months Professional development opportunities Xero and other platform training provided Long-term career growth potential Work Environment Collaborative, supportive team culture Direct mentorship from Australian Chief of Staff Flexible working arrangements within core hours Access to modern tools and systems Regular team communication and feedback Benefits Benefits Why You ll Love Working Here HMO, Dental, and Life Insurance for you and one free dependent from day one (with option to enroll more) Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more Let s Talk If you re thinking this sounds like me it probably is. Click apply. We can t wait to meet you.
Employment Type
Full Time
Key Skills
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