Executive Secretaries and Administrative Assistants-25169
Executive Secretaries and Administrative Assistants-25169
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$ 17 - 17
1 Vacancy
Job Description
Job Description
Administrative Assistants-25169
The Nursing Home Program is responsible for regulatory activities related to health care facilities. Some of the many program responsibilities include: inspecting facilities for compliance with Federal and State Regulations regarding quality of care and environmental safety; responding to and investigating complaints; oversight of emergency preparedness activities at regulated facilities; all Area Office functions of the Departments Certificate of Need (CON) process where the Regional Office approves a facility to operate a new service facility equipment or occupy renovated space. The program also performs other important functions such as reviewing facility or provider closure plans.
The minimum qualifications include excellent knowledge of Microsoft Office specifically Word and Excel as well as other tracking and database systems required for completion of essential tasks necessary to maintain compliance with mandatory Federal and NY State surveillance activities for over 90 skilled nursing homes and adult day health care facilities.
Preferred qualifications include familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting; familiarity and knowledge of the ASPEN System Health Commerce System (HCS) and the applications within the HCS such as NYSECON (New York State Electronic Certificate of Need) HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction). Prior experience working in the NYSDOH MARO Nursing Home Program is preferred.
One full time position. M-F 8:00-5:00 (typically 9am-5pm).
The successful candidates should be dependable highly-motivated detail-oriented comfortable working autonomously and work well with others.
Duties include:
1) Completes mandatory Federal (CMS) reports data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system
4) Creating survey letters to providers tracking survey event status in Federal system
5) Processing FOIL requests by identifying retrieving copying pertinent documents drafting and submitting letters to Records Access Office
6) Processing and logging mail fax scanned documents
7) Organizing binding filing purging survey documents per DOH policies
8) Creating electronic survey shells and preparing paper survey document packets
9) Generating CON and project reports and maintain data
10) Maintaining survey tracking log
11) Maintaining adequate office supplies for administrative and survey staff
12) Providing main reception desk coverage
13) Makes call downs to providers gathering information and reporting per CO and RO requests (ad hoc
Employment Type
Full-Time
