Executive Secretary I
Executive Secretary I
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Job Description
Job Requisition ID:47107
Position Title:Executive Secretary I Training and Development Bureau Division of Academy and Training.
Closing Date: 07/08/2025
Agency:Illinois State Police
Class Title:EXEC SECRETARY I - 14031
Skill Option:Keyboarding - Clerical - UMP Certificate
Bilingual Option:None
Salary: Pay Range: Anticipated Starting Salary (Effective 7/1/25) $ 4414 monthly; Full Range $4414 - $ 5926
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:
- Please upload a copy of your official/unoffical transcripts for all degrees earned and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
- Note: The Illinois State Policemust verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
- Answer all questions thoroughly- DO NOT STATE SEE RESUME
- This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
- All applicants who want to be considered for this positionMUSTapply electronically through thewebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
- Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number47107
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Executive Secretary I in the Training Development Bureau for the Division of Academy and Training is responsible for maintaining schedules for in-service training based on drafts provided by class coordinators. This position keeps accurate printed and/or electronic records of classes conducted instructor requests and confirmations and archival schedule copies. Duties include composing general correspondence and preparing responses to requests for information including FOIA requests and subpoenas. The Executive Secretary I also drafts routine correspondence to request instructor resources in support of the Academys mission. Additional responsibilities include receiving calls and relaying messages for the bureau chief and section supervisors answering phones greeting visitors taking messages and responding to inquiries regarding the Illinois State Police Academy and Training. Performs other duties as assigned or required as enumerated in the responsibilities above.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity Service and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- Drafts the Academy training schedules for Cadet training Recruit training In-service training Promotional School Instructor Development School etc.
- Utilizes independent judgement prepares and keyboards complex correspondence and memoranda fromhandwritten or oral communications.
- Initiates requests for instructor resources as needed to conduct Academy training by consulting an established list of instructors indexed by their respective subject matter expertise.
- Disseminates all correspondence/memoranda to appropriate personnel determines those receiving copies and determines locality of those officers/clients; provides input to the bureau chief and other staff members.
- Serves as a backup receptionist for the Academy Lobby.
- Performs other duties as assigned or required as enumerated in the duties above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience; or completion of high school and three years of secretarial experience.
- Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Preferred Qualifications
- Prefers two (2) years of working knowledge of agency programs rules and regulations.
- Prefers two (2) years of extensive knowledge of manual and automated office equipment.
- Prefers two (2) years of extensive knowledge of composition grammar spelling and punctuation.
- Prefers two (2) years of thorough knowledge of principles of office management.
- Prefers two (2) years extensive knowledge of computer program applications.
- Prefers two (2) years of thorough knowledge of automated office equipment and arithmetic computations.
Conditions of Employment
- Pass the Illinois State Police Background Investigation.
- Pass the Illinois State Police Drug Screen.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.
Benefits Package
The Illinois State Police offers a robust benefit package including:
- Flexible work schedules in many program areas
- Health life vision and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours:Monday - Friday; 8:30a - 5:00p
Work Location:3700 E Lake Shore Dr Springfield Illinois 62712-8609
Agency Contact:
Posting Group:Office & Administrative Support
This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles. To utilize upward mobility contractual rights for this position employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
- Use the Apply button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
- Non-State employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
- If you have questions about how to apply please see the following resources:
- State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
- Non-State employees: click Application Procedures in the footer of every page of the website.
- The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
