JCS Payroll/Benefits Administrator 2025-2026 School Year

LOCAL DISTRICT CLASSIFICATION PLAN

SUMMARY CLASS TITLE: PAYROLL CLERK II

BASIC FUNCTION:

Perform complex and responsible payroll duties requiring knowledge of both classified and certificated payrolls; provide training and work direction to Payroll Assistants and other personnel as assigned.

DISTINGUISHED CHARACTERISTICS:

Payroll Clerk II is assigned lead duties and provides training guidance and work direction to assigned staff. The incumbent is assigned more difficult or complex duties. Payroll Clerk I incumbents are assigned payroll duties for specific payrolls such as classified and certificated payrolls.

REPRESENTATIVE DUTIES:

• Provide training guidance and work direction to Payroll Clerk I incumbents and other temporary personnel as assigned to the payroll unit.

• Assist in the review of payroll systems and procedures; recommend method improvements and implement changes as approved.

• Process payroll and related records for assigned major payroll of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax retirement insurance and maintain records of deductions; verify and input data.

• Monitor changes in payroll-related data; prepare changes corrections or adjustments as necessary; notify proper authorities.

• Compute annual vacation and sick leave allowances and payroll distribution; communicate with District and site personnel regarding time reports warrants insurance coverage and leave time.

• Respond to questions or complaints from employees regarding interpretation of laws rules regulations contracts and other documents governing District payroll assist employees in completing necessary payroll documentation forms.

• Process and record specialized payroll services including Workers Compensation retroactive pay voluntary deductions and other related services.

• Calculate and prepare annual salary and budget projections for categorical programs as assigned.

• Maintain records of individual earnings deductions and related data; process retirements and

  terminations as appropriate; verify documents for proper account codes pay rates and related data.

• Maintain employee attendance records; verify and input individual sick leave and vacation

  allowances and usage; distribute related lists and notices as needed.

• Sort and distribute paychecks and warrants according to established procedures and guidelines.

• Prepare and maintain files of records and documents relating to work performed; prepare special

  reports.

• Process the payroll-related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.

• Operate standard office equipment including a computer terminal as required.

• Perform related duties as assigned.

• KNOWLEDGE AND ABILITIES:

  KNOWLEDGE OF:

• Principles and techniques involved in both classified and certificated payroll preparation monitoring and control.

• Financial record-keeping principles and procedures.

• Modern office practices procedures and equipment.

• District organization operations policies and objectives.

• Applicable State requirements and other applicable laws.

• Interpersonal skills using tact patience and courtesy.

• Telephone techniques and etiquette.

• Operation of a computer terminal and other office equipment.

• Tax withholding voluntary deduction garnishments and fringe benefits.

• Oral and written communication skills.

• ABILITY TO:

• Perform complex and responsible payroll duties with a high degree of skill and accuracy.

• Read interpret apply and explain rules regulations policies and procedures.

• Process payroll and related records for classified and certificated payrolls.

• Train and provide work direction to others.

• Deal tactfully and effectively with irate employees.

• Add subtract multiply and divide quickly and accurately.

• Establish and maintain cooperative and effective working relationships with others.

• Meet schedules and time lines.

• Work confidentially with discretion.

• Communicate effectively both orally and in writing.

• Complete work with many interruptions.

• Type at an acceptable rate of speed.

• Maintain records and prepare reports.

• Understand and follow oral and written directions.

• Plan and organize work.

• Operate standard office equipment including a computer terminal as required.

• EDUCATION AND EXPERIENCE:

  Any combination equivalent to: high school diploma G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of payroll accounting experience.

LOCAL DISTRICT CLASSIFICATION PLAN

SUMMARY CLASS TITLE: EMPLOYEE BENEFITS SPECIALIST

BASIC FUNCTION:

Oversee the implementation and maintenance of the employee benefits program; coordinate enrollment for employee benefits; counsel employees of benefits and options.

REPRESENTATIVE DUTIES:

• Counsel principals division and department heads employees and employee representatives of certified and classified benefit and retirement plans.

• Coordinate the implementation of the retirement benefit compensation programs including preparation processing and maintenance of appropriate applications reports and records; calculate Early Retirement Benefit Compensation.

• Supervise the distribution of employee benefits information and assist employees and applicants with processing enrollments and forms for various benefits.

• Coordinate the processing of unemployment insurance and assist with workers compensation claims pertaining to loss of benefits.

• Analyze employee separations and terminations and prepare documentation and information for unemployment hearings; attend hearings as required.

• Organize and attend benefit workshops and seminars to maintain current knowledge of statutes regulations rules and District policies for coverages pertaining to employee benefits; update benefit information for employees pertaining to employee benefits; update benefit information for employees as needed.

• Coordinate activities with Personnel Services and division and department heads in the information and completion of paper work related to employee benefits; coordinate the implementation of various benefits.

• Perform related duties as assigned.

• KNOWLEDGE AND ABILITIES:

  KNOWLEDGE OF:

• Various employee benefits plan.

• Counseling techniques.

• Business and accounting procedures.

• Laws statutes regulations policies and procedures related to benefits.

• Record-keeping techniques.

• District organization operations policies and objectives.

• Interpersonal skills using tact patience and courtesy.

• Auditing procedures related to employee benefits.

• Hearing procedures and related documents.

• ABILITY TO:

• Supervise the implementation and maintenance of the employee benefits program.

• Coordinate enrollment for employee benefits.

• Assist employees and applicants with processing enrollments and forms

• Analyze situations accurately and adopt an effective course of action.

• Read interpret apply and explain rules regulations policies and procedures.

• Communicate effectively both orally and in writing.

• Establish and maintain cooperative and effective working relationships with others.

• Maintain records and prepare reports.

• Work independently with little direction.

• Meet schedules and time lines.

• EDUCATION AND EXPERIENCE:

  Any combination equivalent to: high school diploma G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years increasingly responsible employee benefit experience.