Legal Secretary - Litigation

Vedder Prices Los Angeles office is seeking a Litigation Secretary. The Litigation Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; managing travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail faxes and e-mails; maintaining and updating client files and other tasks.

As a Litigation Legal Secretary your duties will include but not be limited to:

• Prepare revise and format and finalize a wide variety of legal documents
• Assist attorneys with new client applications and conflict checks
• Accurately enter attorney time into timekeeping system to meet weekly deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Work closely with Accounting Department staff to prepare and manage client billings and receivables
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e. air hotel car train meeting rooms travel memberships accounts and the like)
• Answer screen and place phone calls to clients and other business associates and respond to client inquiries
• Open review and route mail as directed
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs

Skills & Competencies:

• Advanced knowledge in formatting briefs pleadings and other litigation documents
• Knowledge of e-filings and California and Federal Court procedures
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read interpret and follow instructions
• Ability to work core business hours with flexibility for overtime as required
• Personable professional detailed-oriented and a problem solver
• Able to prioritize tasks in a high-pressure environment
• Strong organizational skills combined with the ability to work independently on several projects at one time

Qualifications & Required Experience:

• Associates degree preferred
• Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred
• Position also requires the ability to work under pressure to meet strict deadlines.

Computer Skills:

To perform this job successfully an individual must be proficient in the following software:

• Microsoft Office Suite (Word Excel PowerPoint)
• Adobe

Compensation Range: $65000/yr. to $93000/yr.

At Vedder Price we believe in recognizing and rewarding our employees contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health dental and vision plans along with optional health savings and flexible spending accounts firm-paid Life and Disability benefits and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days paid holidays sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program pre-tax commuter benefits back up child & elder care Employee Assistance Program (EAP) fitness center discounts and more.

Join Vedder Price and be part of a team that values hard work and dedication!

Equal Employment Opportunity:

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations) medical condition protected veteran status gender identity genetic information or any other characteristic protected by federal state or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at