Student Accounts Representative

The University of Saint Mary is conveniently located a short 30 minutes drive from Parkville Shawnee Basehor and Kansas City Kansas. USM offer all full-time employees Medical Dental Vision University Paid Basic Life & AD&D Short and Long-Term Disability along with a generous Tuition Remission for the employee spouse and dependents under the age of 24 years old.

THE HISTORY OF THE UNIVERSITY OF SAINT MARY:

The University of Saint Mary is a Roman Catholic liberal arts university located in Leavenworth Kansas just 25 minutes away from Kansas City. For over 100 years the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1400 students at its main campus in Leavenworth its satellite location in Overland Park as well as online.

POSITION SUMMARY:

This position will be responsible for all facets of student accounts receivable. Will ensure assigned accounting records are accurate and updated timely. Responsible for providing a variety of accounts receivable reports (routine and ad hoc) for department and/or administrative use and review. Coordinates the collection of outstanding student receivables. Position will also provide exceptional customer service and assist with other business office functions as needed.

ESSENTIAL FUNCTIONS:

• Responsible for preparing processing recording analyzing adjusting and/or reconciling a variety of accounts receivable (e.g. student accounts financial aid third party billings tuition remission) timely and accurately.
• Provides exceptional customer service support and resolves or forwards inquiries to the appropriate area for resolution in a timely manner.
• Responsible for compiling processing and/or analyzing accurate statements report data (e.g. A/R aging ad hoc) as scheduled or upon request. This may include reviewing and recommending adjustments to the A/R system configuration for optimal effectiveness.
• Coordinate and set up payment plans with third-party processors and assist students with processes.
• Responsible for student third-party billings.
• Responsible for student refund process.
• Responsible for 1098T process.
• Coordinates the collection of outstanding receivables by contacting students to arrange payments.
• Ensures students are cleared for registration process or placed on hold
• Prepares account information for submission to collection agency
• Appropriately maintain all related account documents and files for ease in retrieval.
• Provide assistance to other business office functions as appropriate or needed.

REQUIREMENTS:

• High school diploma or equivalent. Bachelors Degree in Accounting preferred
• A minimum of 3-5 years related experience preferred with at least 3 years in accounts receivable.
• Effective interpersonal and communication skills using tact and patience in a diverse environment.
• Proven ability to organize and prioritize work to accomplish deadlines.
• Effective analytical and problem solving skills.
• Proven success with prioritizing work and projects.
• Experienced with MS Office (e.g. Word Powerpoint) and proficient in MS Excel required.
• Regular and predictable attendance
• Affinity for the Mission of the University of Saint Mary

TO APPLY:
Submit a cover letter resume and contact information for at least three current professional references.

Saint Mary is an Equal Opportunity Employer.

Questions: email human resources at