Executive Assistant South Africa -
Executive Assistant South Africa -
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Location: Remote
Working Hours: 8am - 5pm PST (flexible)
Compensation: $1000 - $1500 dependent upon experience
About the Role
Amy is a high-performing operations leader overseeing several startups managing business strategy development vendor relationships and her own podcast. With her workload doubling in the last three months she s seeking a proactive tech-savvy Executive Virtual Assistant to help bring structure clarity and calm to her day-to-day responsibilities.
This is a non-client-facing role focused on behind-the-scenes operational support. Ideal for someone who thrives in a fast-paced entrepreneurial environment and loves turning chaos into order.
Key Responsibilities
Time & Task Management (Top Priority):
- Manage and organize Amy s calendar coordinate meetings and ensure time is aligned with top priorities
- Track and assign tasks across multiple startups using tools like Notion or
- Anticipate needs and flag scheduling conflicts follow-ups or prep work
Inbox & Communication Management:
- Monitor and triage up to 6 email inboxes filtering priorities and drafting responses in Amy s voice.
- Create templates for recurring email types to streamline communication and make it easier for both you and Amy to manage repetitive tasks efficiently.
- Ensure timely follow-ups and no dropped balls across multiple ventures
- Transfer tasks from emails to the task tracker for better visibility and organization.
Organizational Support:
- Create and maintain Notion and Monday boards to track workflows
- Organize business data in Google Sheets using formulas to consolidate and interpret
- Help with vendor lists SOP organization and light project coordination
Light Social Media & Creative Tasks (Third Priority):
- Use tools like Canva and CapCut to create reels quote cards and occasional podcast-related clip content
- Coordinate posting schedules and podcast-related uploads or reminders
Qualifications
- 2 years experience in a virtual assistant operations social media or executive support role
- Proven tech-savvy with tools like Google Suite Google Sheets (formulas) Notion Canva CapCut AI (ChatGPT Claude etc)
- Strong business acumen and a natural problem-solver
- Excellent written communication with the ability to match Amy s tone and voice in emails
- Highly organized self-directed and able to prioritize without constant oversight
- Interest in startups operations and/or content creation a bonus
What Success Looks Like
- Amy s schedule is streamlined and manageable
- Her inboxes are calm and prioritized
- She s able to spend more time on strategy less on admin
- Daily tasks are clearly tracked and nothing slips through the cracks
- Social media and podcast tasks are handled seamlessly in the background
Employment Type
Full Time
