Executive Assistant to Senior Executives (ZR_24473_JOB)
Executive Assistant to Senior Executives (ZR_24473_JOB)
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63000 - 63000
1 Vacancy
Job Description
This is a remote position.
Job Title: Executive Assistant to Senior Executives
Work Schedule: Monday to Friday 8:30 AM 5:30 PM (AEST) 1 hour of unpaid break daily
About the Company:
The client is a family-owned and community-focused organisation known for its dynamic leadership forward-thinking culture and commitment to excellence in retail and service. Supporting two of our top executives this role is pivotal in enabling high-level productivity and operational efficiency across the business.
Role Overview:
We are seeking a highly organised and self-motivated Executive Assistant to provide full-time administrative support to two senior executives. The ideal candidate is a proactive results-driven professional who thrives in a fast-paced high-performance environment. This position requires exceptional time management communication and coordination skills.
Key Responsibilities:
Manage high-volume email inboxes including drafting organising flagging priorities and ensuring timely follow-ups.
Maintain and coordinate complex schedules and executive calendars with accuracy and flexibility.
Organise prepare and coordinate meetings events and appointments including sending reminders and preparing relevant materials.
Attend key meetings take detailed minutes and distribute action items or summaries as needed.
Handle all travel bookings and related arrangements (flights accommodation itineraries etc.).
Assist with proofreading and reviewing documents and communications.
Prepare and manage executive expense reports in a timely and accurate manner.
Provide general administrative support and handle ad hoc requests with minimal supervision.
Required Skills & Qualifications:
Proven experience as an Executive Assistant Personal Assistant or in a similar administrative support role (minimum 3 years preferred).
Outstanding time management and organisational skills; able to juggle multiple tasks for multiple stakeholders.
Excellent written and verbal communication skills especially via email and over the phone.
Advanced proficiency with calendar management tools Microsoft Office (especially Outlook Word and Excel) and collaboration platforms like Zoom Google Workspace Trello or Asana.
Strong attention to detail ability to anticipate needs and aptitude for problem-solving.
Self-starter who works independently handles confidential information with discretion and maintains high standards of professionalism.
Energetic and motivated individual who finds purpose in helping others excels at building rapport with executives and delivers work with a sense of ownership.
Ideal Candidate Profile:
A master juggler who can balance shifting priorities and deadlines calmly and efficiently.
Proactive thinker who anticipates executive needs rather than waiting for instructions.
Values the relationship with the executive team and contributes positively to their workflow.
Thrives in a fast-paced high-trust environment and enjoys taking full ownership of their role.
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
Employment Type
Full Time
