State Administration Manager
State Administration Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
As the State Administration Manager you will manage the day-to-day administration of your own dealership (Dutton One - Port Melbourne) while leading and supporting Site Admin Managers and teams across all Victorian locations including our reconditioning hub. This is a hands-on leadership role that balances local site responsibilities with statewide oversight to ensure compliance consistency and operational success.
Key Responsibilities
Leadership Recruitment & Performance
Lead your own sites administration while overseeing other Admin Managers and teams across the state
Conduct regular performance reviews support professional development and foster a culture of continuous improvement
Standardise administrative processes documentation and reporting across all locations
Perform audits and implement proactive process enhancements
Financial Administration
Oversee Accounts Receivable ensuring timely and accurate allocations
Complete daily bank reconciliations
Manage Accounts Payable ensuring daily batch uploads and spreadsheet alignment
Oversee vehicle payments and processing
Ensure accurate timely P&L reporting
Assist with accruals reconciliations and month-end processes
Site-Level Administration Dutton One Westgate
Manage vehicle sale input registrations and compliance documentation
Handle supplier invoice input and vehicle acquisitions/disposals
Conduct monthly stocktakes and ensure full accountability of vehicle inventory
Operational Support
Process commissions bonuses and private vehicle purchases
Provide leave cover for team administrative functions
Manage fines fuel tolls encumbrances and internal vehicle lists
Handle import-related costings (duties GST compliance)
Reporting & Compliance
Conduct daily report checks and backend clean-ups
Maintain timesheets and ensure accuracy of payroll data
Uphold internal controls and ensure audit readiness
Qualifications :
You will have proven abilities in the following:
Proven experience in senior administration or operational finance roles
Proven leadership experience managing both people and processes
High level of initiative attention to detail and problem-solving capability
Experience in multi-site or dealership environments preferred
Additional Information :
Why work for us
- You will have access to a fully funded Employee Assistance Program to provide you with the support and resources to thrive personally and professionally.
- Company-funded flu vaccinations
- Refer a friend and we will provide an upfront bonus!
- A day off for your birthday and;
- Annual Family fun days held across the country.
Apply now to become our State Administration Manager and help shape the future of administration excellence at Dutton Automotive.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
