Executive Assistant - Pittsburgh, PA

The University of Pittsburghs School of Public Health Department of Infectious Diseases and Microbiology has a long and distinguished history as a leader in graduate education transformative research implementation science and education in infectious diseases. A central component of our mission involves training the next generation of scientists and public health professionals to lead in the effort to reduce the impact of infectious diseases worldwide.

Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

Essential Functions
Provides administrative assistance to the Department Chair and liaison with faculty staff and students. Manage and prioritize daily work assignments related to the administrative academic and research activities of the Department Chair. Organize day-to-day activities including maintaining the calendar coordinating travel schedules reconciling expense reports scheduling and attending bi-monthly faculty meetings taking and distributing minutes and required meeting materials. Creativity and flexibility are highly preferred as the department is in a stage of strategic growth with several key initiatives underway. The role involves supporting a variety of technical and administrative tasks aligned with the evolving priorities of the Department Chair.

Excellent technical organizational and communication skills with the ability to consistently meet deadlines. Must be professional perform detailed work understand priorities able to work both independently and as part of a team utilizing decision making as appropriate and remain focused when working under pressure. Ability to maintain confidentiality and a flexible approach to meeting the varied demands of faculty. Must be familiar with a wide variety of activities and functions in the department in order to provide support. Demonstrate knowledge of critical work issues. Knowledge of university policies and procedures. Must be able to interact effectively with a diverse faculty students and staff.

Physical Effort
Must be able to sit or stand for prolonged periods of time and walk to various campus locations for meetings and escorting guests. May be required to lift or move objects up to 25 pounds occasionally.


The University of Pittsburgh is committed to championing all aspects of diversity equity inclusion and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover belong contribute and grow while honoring the experiences perspectives and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity human dignity and diversity. EOE including disability/vets.


Assignment Category Full-time regular
Job Classification Assistant
Job Family Administrative Support
Job Sub-Family Clerical
Campus Pittsburgh
Minimum Education Level Required Bachelors Degree
Minimum Years of Experience Required No experience required
Will this position accept substitution in lieu of education or experience Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional details about Required Licensure/Certification N/A
Work Schedule Monday - Friday 8:30 a.m. - 5:00 p.m.
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume Cover Letter
Optional Documents Not Applicable