Coordinator, Administrative Program

Job Summary
The Spencer Fox Eccles School of Medicine medical education program is seeking a Regional Admissions and Academic Culture & Community ( RAACC ) Program Coordinator to implement regional recruitment and admissions practices and programs that foster community and belonging in the MD Program for the inaugural Southern Utah Regional Medical Campus ( SURMC ). This position will partner with two of our central School of Medicine offices: Admissions and Academic Culture & Community. The RAACC Program Coordinator will organize facilitate and execute programs to create a welcoming and respectful environment in academic medicine for people from all backgrounds. The RAACC Program Coordinator will work with leadership from both the Salt Lake City campus and the Southern Utah regional campus to ensure consistent missionaligned programming and support across both locations. This role will focus on implementing key initiatives related to medical student admissions and academic culture and community support programs coordinating the administrative components of the office and contributing to efforts that promote a welcoming and supportive academic environment. This position will report to the Director of Regional Administration and may require limited travel within the region. Our generous University staff benefits package includes but is not limited to: health care and dental plan options tuition reduction UTA pass (Bus & FrontRunner) paid holidays paid leave time employer and employee paid retirement and more!

Responsibilities
Essential Functions (Admissions): Participates as a member of the Salt Lake City campus Admissions team bringing regional values and perspectives to the implementation of recruitment and admissions policies and procedures. Serves as the first point of contact for Southern Utah Regional Medical Campus regional admissions by responding to applicant community and pre-medical advisor inquiries via phone email and walk-in. In collaboration with the Salt Lake City campus Admissions Office screens and processes regional applicant records and facilitates the regional interview process. In collaboration with the SURMC Dean and the Salt Lake City campus staff supports recruitment efforts and relationship development with admissions interviewers from the southern Utah region with emphasis on individuals with a rural background. Essential Functions (Academic Culture & Community): Participates as a member of the Salt Lake City campus Office of Academic Culture & Community ( OACC ) team reflecting regional values and perspectives in the development and implementation of student-centered services. Facilitates cooperative and collaborative community and institutional relationships. Develops and implements OACC projects and activities at the regional level. Serves as a first point of contact for regional student interest groups funding requests OACC related committees training programs curriculum requests resource fairs socials safe zone trainings and service award gifts. Works in collaboration with the OACC fellowship program to identify support and mentor fellows from the region. Manages pre-med programs including medical admissions preparatory program premedical conferences clinical shadowing program college visits outreach activities and socials. Essential Functions (shared across program areas): Oversees administrative matters regarding the day-to-day operations and procedures related to programming efforts for the office including scheduling logistics and communication with campus collaborators and community partners. Supports the development of systems and maintains records to support and advance the program including regular check-ins with regional and Salt Lake City campus teams to ensure compliance with plans. Monitors data and prepares trend reports in collaboration with other departments. Prepares or assists in preparing proposals reports protocols presentations and publications including progress updates; assists with collecting and compiling survey data to support quality improvement for both internal and external partners. Collaborates with School of Medicine teams to create and distribute marketing and outreach materials that promote programming and engagement through digital platforms and social media. Processes travel reimbursements purchase orders and tracks expenses to ensure efficient office operations. DISCLAIMER This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting hearing listening talking. Often: Repetitive hand motion (such as typing) walking. Seldom: Bending reaching overhead.

Minimum Qualifications
Bachelors degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelors degree 4 years of directly related work experience.) Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.