Administrative Assistant
Administrative Assistant
Posted on :
22-06-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
22-06-2025
Job Description
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients worldwide. Our client is the brand name of Deere & Company an American corporation that manufactures agricultural machinery heavy equipment forestry machinery diesel engines drivetrains used in heavy equipment and lawn care equipment.
Job Title: Administrative Assistant
Location: Ankeny IA 50023
Duration: 14 Months
Job Type: Contract
Work Type: Hybrid
Shift Timings: 7:00am - 4:00pm
Shift Timings: 7:00am - 4:00pm
Job Description:
- Performs administrative duties in support of a department and typically supports a manager; performs clerical office duties such as document processing report preparation and data retrieval and filing; coordinates meetings travel and ordering supplies; researches or resolves discrepancies following prescribed procedures; updates and maintains process documentation; and may receive project work consistent with the skills and skill level found in the jobs other work.
Duties:
- Responds to standard inquiries from internal and external customers.
- Refers complex requests to appropriate staff members.
- Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution.
- Maintains and updates established web sites with the assistance of basic web publishing software applications.
- Prepares and maintains documentation of department processes.
- Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures.
- Schedules meetings coordinates travel arrangements and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments etc.).
- Updates and maintains databases systems applications files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed. Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers.
- Files documents in accordance with defined procedures for on-site storage as well as long-term archiving.
- Receives and refers visitors and telephone callers within the department ensuring that callers reach their intended destination.
- Processes and distributes incoming and outgoing mail interoffice messages faxes and voicemail messages throughout the department.
- Performs analysis of basic or intermediate nature on information received and researches or resolves discrepancies following prescribed procedures.
- The Administrative Assistant will provide essential administrative support to the Hay & Harvest Engineering team with a focus on travel coordination meeting logistics and light project-related paperwork.
- This role is ideal for someone who is detail-oriented organized and enjoys supporting a dynamic engineering environment.
Job Responsibilities:
- Travel Coordination: Arrange domestic and international travel for team members including flights lodging transportation and itineraries.
- Meeting Support: Schedule and coordinate meetings prepare agendas and ensure meeting logistics are in place.
- Expense Reporting: Assist with compiling and submitting travel and expense reports in accordance with company policy.
- Administrative Support for Project Activities: Handle routine forms assist with routing documents for signatures and help track basic project-related tasks.
- Calendar Management: Help manage calendars for team leaders ensuring alignment across key meetings and deadlines.
- General Administrative Tasks: Order supplies manage shared team resources and assist with onboarding logistics for new team members.
Skill Set Requirements:
- Experience using Microsoft office tools (Outlook Word Excel and Teams in particular)
- Looking for 1-3 years of experience in an administrative role
- Must have good written and verbal communication skills
- Must have good attention to detail
- Must have experience with calendar management
- Must have experience with handling travel arrangements
- Must be organized
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Employment Type
Full Time
Key Skills
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