Administrative Support Specialist
Administrative Support Specialist
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Job Description
Summary/Purpose:
We seek a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team. In this role you will provide comprehensive administrative assistance to high-level executives and teams enabling smooth day-to-day operations optimizing workflows and supporting strategic business functions. This position is ideal for a self-starter who thrives in a fast-paced collaborative environment and is comfortable handling various administrative and coordination tasks with professionalism and discretion.
Essential Responsibilities :
Provide high-level administrative support to executives and teams to enhance productivity and reduce operational inefficiencies.
Manage complex calendars including scheduling and coordinating meetings appointments and events.
Screen prioritize and manage high-volume email communications; handle sensitive information with discretion.
Coordinate domestic and international travel arrangements including itineraries reservations and travel documentation.
Organize and support internal and external meetings including logistics meeting rooms materials and technology setup.
Assist with planning and executing corporate events from vendor coordination to venue management.
Prepare format and manage various documents including reports presentations and communications.
Maintain filing systems and ensure accurate records management.
Prepare and process invoices and support vendor setup and coordination.
Support broader team initiatives programs and continuous improvement efforts.
Qualifications / Requirements:
Bachelors degree (BBA BCom BA preferred).
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and familiarity with project management tools.
Strong organizational and multitasking skills with an ability to prioritize effectively.
Excellent verbal and written communication skills.
High level of discretion and confidentiality.
Adaptable and responsive to changing work priorities and environments.
Keeping attention to detail and a commitment to accuracy in all tasks Experience
2 5 years of experience in administrative roles with proven experience supporting senior-level executive
Employment Type
Full Time
