Administrative Assistant I - Support
Administrative Assistant I - Support
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Salary Not Disclosed
1 Vacancy
Job Description
First shift position hours are 7:00am 4:00pm (some flexibility in the exact start time)
Hybrid position: 3 days onsite/ 2 days remote each week
Fully remote candidates will not be considered for this role
The Administrative Assistant will provide essential administrative support to the Hay & Harvest Engineering team with a focus on travel coordination meeting logistics and light project-related paperwork. This role is ideal for someone who is detail-oriented organized and enjoys supporting a dynamic engineering environment.
Job Responsibilities:
- Travel Coordination: Arrange domestic and international travel for team members including flights lodging transportation and itineraries.
- Meeting Support: Schedule and coordinate meetings prepare agendas and ensure meeting logistics are in place.
- Expense Reporting: Assist with compiling and submitting travel and expense reports in accordance with company policy.
- Administrative Support for Project Activities: Handle routine forms assist with routing documents for signatures and help track basic project-related tasks.
- Calendar Management: Help manage calendars for team leaders ensuring alignment across key meetings and deadlines.
- General Administrative Tasks: Order supplies manage shared team resources and assist with onboarding logistics for new team members.
Skill Set Requirements:
- Experience using Microsoft office tools (Outlook Word Excel and Teams in particular)
- Looking for 1-3 years of experience in an administrative role
- Must have good written and verbal communication skills
- Must have good attention to detail
- Must have experience with calendar management
- Must have experience with handling travel arrangements
- Must be organized
Employment Type
Full Time
