Senior Executive Assistant - Hybrid
Senior Executive Assistant - Hybrid
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Salary Not Disclosed
1 Vacancy
Job Description
Meghna at
Location: Deerfield IL
Duration: 5 Months
Mon - Thurs onsite; WFH on Friday
Typical hours: 8-5 may need to adjust some days
- The Senior Executive Assistant plays a meaningful role on the team providing dedicated support to executives as well provide support for their function as a whole .
- You will have exposure to senior levels of the organization partnering with other Executive Assistants and external stakeholders will be part of the day-to-day responsibilities.
- Client Kidney Care Finance function supports business leaders to engage with healthcare providers patients and regulators to address unmet medical needs through innovation evidence generation and evidence dissemination in order to optimizes the impact and ensure patient safety of Vantives products and therapies.
- The organization consists of employees throughout the world who work with a wide range of cross functional and external partners to ensure optimal and safe use of Vantives products and therapies to save and sustain lives.
- Coordinate/manage schedules for corporate leaders.
- Build/prepare correspondence and complex presentations. Develop database/spreadsheets.
- Coordinate global and domestic travel arrangements including air ground transportation hotels visas/passports and meeting coordination
- Prepare expense reports; manage department credit line for purchases. Apply and implement internal policies and provide training as needed.
- Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events.
- HS Diploma required; Associates degree or professional certification preferred
- 4 years of experience at Executive Assistant or Sr. Executive Assistant level
- Excellent written verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally
- Excellent organization and project management skills; Identify new solutions to complex problems.
- Understand available resources and deliver on short notice.
- Experience working with Global teams and internal/external business partners
- Must possess outstanding critical thinking skills exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity); Quickly and decisively takes action in fast-changing unpredictable situations. Demonstrate exceptional anticipation skills ability to grasp the big picture yet track operational detail.
- Shows a tremendous amount of initiative in tough situations; is exceptional at spotting and seizing opportunities.
- Leader; go-to resource for admin team. Ability to motivate others and manage differences.
- 4 years of Executive Assistant experience
- Proven experience supporting C-suite
- Good administrative background
- Skilled in coordinating travel arrangements and team meetings
- Experience managing multiple calendars efficiently
- Managing in meeting coordination and follow-ups
- Experience in budget tracking and maintenance
- Strong organizational and time management skills
- Position ends in November
- Exceptional knowledge of Powerpoint Word Excel Outlook and computers/systems
- Highly proficient in invoice/PO processing
- Exceptional knowledge of Zoom WebEx Teams and video conferencing.
- Adjusts with new technology and shifts in business strategy.
- Leadership role providing administrative support/management of internal and external events as requested.
About us: DivIHN the IT Asset Performance Services organization provides Professional Consulting Custom Projects and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization Specialization and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.
Employment Type
Full Time
