Sr Planner, Conference Production Project Management

Gartner is searching for a Senior Planner to work on Gartners global Corporate Events & Incentives conferences. As the Senior Planner you will provide administrative logistical and organizational support in delivering the planning pre-production and on-the-ground execution of multiple complex conferences and projects within Gartners Production Experience & Marquee Content Team.

A successful candidate will thrive in a quick moving environment with keen attention-to-detail. In this role the Senior Planner will provide customer-centric project management and overall support at the highest level possible to the team. An understanding of live conference planning conference production and conference project management is essential. Understanding of the Audio Visual function within conferences is a plus. The ideal candidate must have strong organizational skills ability to work across multiple teams and cultures impeccable communication skills and be energetically driven to meet the needs of our exciting career opportunity will provide you with challenging assignments and travel opportunities.

What You Will Do:

• Support the production creation and delivery of Sales Meetings Town Halls All Company Meetings Incentive Events and other conferences leading the overall event from concept to completion for both in-person and virtual experiences.
• Support video asset creation presentation graphics backgrounds etc.
• Collaborate with key stakeholders from multiple departments to support internal/corporate events and keynotes from inception through to delivery
• Leverage best practices to lead live conference content production planning processes
• Attend/support pre-production and onsite global meetings which may be out of normal business hours at times
• Effectively engage at every level of the organization and across multiple departments
• Guide key stakeholders through the process and become their trusted partner
• Communicate with stakeholders globally and confirm all requirements for onsite delivery assets including staging scenic graphics audio animation and all creative media components
• Prepare internal and external written briefing documents for clients vendors and team implementation
• Understand and uphold Gartners brand with all assets created which includes managing creative partners and vendors accordingly
• Support the creation and management of all show documents (i.e. production schedules shoot schedules show flows etc.) while knowing how and when to flag at-risk milestones
• Prepare and manage rehearsals and rehearsal schedules while thoroughly understanding the requirements of each venue and team
• Prepare routine correspondence and forms internal and external briefing documents Logistics arrangements on-site expectations script management instructions and others as needed
• Coordinate pre-event and on-site logistics including rehearsal scheduling rehearsal logistics AV setups crew catering and other on-site activities as required
• Partner with and communicate with internal and external partners such as AV agencies creative agencies speaker/performance coaches freelancers writers etc.
• Assist with budget reconciliation and tracking in coordination with management and finance including collecting and processing vendor invoices
• Maintain detailed documentation and reports with feedback wrap-up notes and debrief reports
• Proactively engage with team to pursue process improvements
• Highly skilled in handling multiple complex and concurrent projects
• Support other Gartner Destination Conferences and events as requested

Expected Results:

• Flawless client experience continual understanding of attendees key priorities and map back to those metrics
• Build and maintain excellent working relationships
• Engagement and effective management of suppliers/global partners
• Exceptional operational efficiency
• To be successful in this role extensive domestic and international travel will be required.

What You Will Need:

• Bachelors degree or equivalent
• 2 years of experience in related field and industry
• Video production and/or virtual event production preferred
• Project management experience required
• Beginning to end understanding of live conference production and creative content creation preferred
• C-Level experience desirable communication and project management etc.
• Agency experience advantageous
• Excellent interpersonal skills - team player who works well with others together reaching challenging goals under very tight deadlines
• Client focused - superior customer service skills
• Excellent written and oral communication skills
• Strong time management skills and ability to multitask - high sense of urgency
• Effective organizational project budget and time management skills
• Strong executive presence
• Passionate energetic & enthusiastic
• Self-motivated collaborative and solution oriented
• Curious and inquisitive creative and innovative
• Working across multiple time zone experience preferred
• Willingness to travel 30% globally to both Corporate Events & Incentives conferences as well as other Gartner Destination Conferences

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Who are we

At Gartner Inc. (NYSE:IT) we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable objective insight helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979 weve grown to more than 21000 associates globally who support 14000 client enterprises in 90 countries and territories. We do important interesting and substantive work that matters. Thats why we hire associates with the intellectual curiosity energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work

Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast virtually untapped market potential ahead of us providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together our singular unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations.

We invest in great leaders who bring out the best in you and the company enabling us to multiply our impact and results. This is why year after year we are recognized worldwide as a great place to work.

What do we offer

Gartner offers world-class benefits highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment we provide the flexibility and support for you to thrive working virtually when its productive to do so and getting together with colleagues in a vibrant community that is purposeful engaging and inspiring.

Ready to grow your career with Gartner Join us.

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