Administrative Assistant - Facilities (Full-Time) - Wesley Willows Campus
Administrative Assistant - Facilities (Full-Time) - Wesley Willows Campus
Posted on :
22-06-2025
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1 Vacancy
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Job Description
Department: Maintenance
FLSA/Classification: Non-Exempt/Hourly (Full-Time)
Pay Rate: $18.00 - 20.00/hr DOE
Shift: 1st - 7:00 am - 4:00 pm
Location: Wesley Willows Campus - Rockford IL
Summary:
The Administrative Assistant is responsible for coordinating and implementing all administrative functions for the maintenance department.
Essential Duties and Responsibilities include but are not limited to:
- Plan develop organize implement evaluate and direct all maintenance activities.
- Answer phones promptly take clear and concise messages and forward messages as appropriate.
- Maintains positive resident relations program; handles all resident concerns promptly.
- Coordinates departmental activities through effective communications with departmental heads and staff. Implement departmental policies and procedures as required.
- Compile departmental data and complete departmental reports.
- Maintain accurate record keeping systems and assure computer security and back-up.
- Inventories and orders preventative maintenance and general supplies. Accurately receives and records deliveries.
- Schedules and assists with required annual training including Fire Safety Hazard Communication and Lock-Out/Tag-Out.
- Assists with departmental orientation for new employees.
- Communicates with outside contractors as needed for department needs.
- Maintains a safe and productive work environment.
- Completes all special assignments/projects as required by the Director of Facilities and Grounds.
Minimum Education/Skills/Experience/Credentials:
- High school graduate or equivalent; 2-year college preferred.
- A minimum of one year of administrative/clerk experience with heavy work order processing experience is required. Two-plus years preferred.
- Computer literacy required.
- Good interpersonal relations with proven communication skills both verbal and written.
- Ability to interface with residents family members and employees.
- Must have a valid drivers license with a clean MVR (moving vehicle record).
Working Conditions:
- Regular on-site physical presence is required.
- Reliable predictable and punctual attendance is required to provide timely service to internal and external customers and to support uninterrupted business operations and continuous services.
Physical Requirements:
- Must be able to sit for 6-7 hours during an 8-hour shift.
- Must be able to stand and walk for 1-2 hours during an 8-hour shift.
- Must be able to frequently lift 10 to 25 pounds while walking or bending at the waist and knees.
- Must be able to use wrists fingers and hands for operating a computer utilizing a telephone writing and grasping.
Other regulated requirements:
- Must be willing to undergo a pre-employment background check including (MVR) moving vehicle records.
- Must be willing to undergo pre-employment drug screening.
- Must be willing to undergo biometric screening.
Benefits we offer:
- PTO
- 403b - with employer match after 6 months
- Medical coverage with employer contribution
- Employer Paid Life Insurance
- Dental and Vision
- Variety of voluntary benefit elections
- Reasonably priced meals
- Employee referral bonus program
- Tuition Reimbursement
- Much more!
Wesley Willows and its affiliates are an Equal Opportunity Employer
Wesley Willows and its affiliates operates Drug & Alcohol-free campuses
Employment Type
Full-Time
Department / Functional Area
Key Skills
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