Opportunities: Administrative Assistant (Secretary 2)
Opportunities: Administrative Assistant (Secretary 2)
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Job Description
Competition # :46317
Department:Opportunities and Social Development
Location:TRURO
Type of Employment:Permanent
Union Status:NSGEU - NSPG
Closing Date:24-Jun-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
Through our services we advocate and help vulnerable Nova Scotians be independent self-reliant and secure. We work collaboratively across the province with a strong dedicated network of supports and staff to achieve desired and shared outcomes for all.
About Our Opportunity
Do you have exceptional organizational skills and a passion for seamless office operations We have the perfect role for you!
As our Administrative Assistant you play a key role in the smooth functioning of our office providing both internal staff and the public with timely and accurate information. You are our central communication hub ensuring effective connectivity across our office. You will undertake a diverse range of administrative tasks with precision and efficiency including planning and coordinating administrative services to optimize workflow.
Primary Accountabilities
You will provide support to the Regional Service Delivery Manager employees and visitors. Your primary responsibilities include:
- Efficiently coordinating electronic calendars arranging and organizing meetings including handling travel accommodations
- Preparing agendas and capturing accurate minutes/notes during meetings along with the preparation of various confidential correspondence spanning our various programs.
- Reviewing sorting and distributing incoming mail promptly
- Responding to inquiries from the public and agencies while ensuring a positive and informative experience.
- Assisting in organizing various aspects of the hiring processes coordinating staff training and other staff engagement activities.
- Ordering and tracking purchases and inventory reconciling monthly credit card statements and overseeing petty cash.
Qualifications and Experience
You will have a one (1) year business administration course plus a minimum of three (3) years of administrative support experience or an equivalent combination of training and experience.
You thrive in a team-oriented environment readily stepping in to support colleagues and displaying a proactive approach. You are proficient in Microsoft programs such as Word PowerPoint Outlook Excel or equivalent office comfortable working autonomously in a fast-paced challenging work environment and managing tasks a high degree of tact and diplomacy is second nature to you especially when dealing with sensitive organization is your forte and your keen eye for detail ensures nothing slips through the cracks. You demonstrate an ability to build and maintain positive working relationships and collaborate effectively.
We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
We recognize equivalent combinations of training education and experience providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include but are not limited to:
- A completed related bachelors degree
- Four (4) years totalrelated experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.
Working Conditions
Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies equipment and files. You will have daily contact with the public various Government Departments as well as other local Agencies and Institutions.
Your normal work week is 35 hours/week 7 hours/day.
What We Offer
- Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career
- Engaging workplace: our Employees feel valued respected connected and tuned in we have forward-thinking policies and strategies
- Countless career paths
- Department specific flexible working schedules
Pay Grade: CL 18
Salary Range: $1684.00- $1884.17Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Employment Type
Full-Time
