Administrative Assistant III

Where you will work

The Lewiston mill is the original Clearwater Paper manufacturing facility producing paperboard product and boasting over 700 talented employees. Approximately two hours away from Clearwater Papers headquarters in Spokane Washington the Lewiston paper mill is a key component in Clearwater Papers business strategy.

Located on the border of Idaho and Washington Lewiston provides a host of opportunities for those who love the outdoors including fishing boating camping and skiing. There are several social and civic opportunities to participate in including Boys & Girls Club Twin County United Way Lewis Clark Partners Habitat for Humanity and more. Clearwater Paper values involvement with the community and the partnerships created as a result. Lewiston is in close proximity to the University of Idaho Washington State University and Lewis-Clark State College as well as several strong K-12 school districts.

What you will do

The Administrative Assistant provides comprehensive administrative support to include generating reports managing external vendors researching programs project management and event planning. May perform duties of a sensitive and confidential nature using considerable judgment and initiative in resolving issues. Must be exceptional in communication with others including creating presentations.

Administrative Support

• Facilitates business communications between managers staff and outside business contacts by coordinating meetings including preparing presentations coordinating caterings and equipment
• Routes incoming mail as appropriate; prepare outgoing mail and correspondence including email faxes and UPS shipments
• Prepares confidential correspondence for manager(s) and his/her direct reports
• Organizes and maintains effective filing system and records
• Processes and reviews expense reports when necessary

Management Support

• Generates performance reports for managers including scorecards inventory reports shipment analyses and multiple variance analyses
• Provides analysis of cost activities and reconciliation of monthly quarterly and/or year-end variances of actual costs to prior month budget and forecasts
• Works cooperatively with the various team(s) in efforts to better focus strategies for improvement
• Participates in employee involvement teams
• Works with teams in creating high level presentations
• Purchasing of supplies through JDE and procurement card reconciliation of expenses and expense reporting process and review others expense reports when necessary
• Generates quality and regulatory documentation for paperboard customers (key part of role). Ability to learn the metrics and catch abnormalities in the data

Special Projects

• Support sales and marketing with data organization and analysis
• Participates in special projects as assigned

Key Competencies & Attributes

• High School Diploma or equivalent required
• Associates or Bachelors Degree in Business or related field preferred
• 5 years of experience of office administrative experience required
• Must be proficient in Microsoft Word Excel and have exceptional organizational skills be self-motivated able to set priorities and maintain confidentiality
• Customer service oriented supporting a diverse customer group
• Previous report generation leadership support and analytical skills desired
• Self-directed and high initiative with ability to handle variety of tasks in a 24/7 manufacturing environment
• Some mental visual physical fatigue from computer terminal use
• Reading
• Keyboarding
• Communication
• Office and manufacturing environment
• Must wear required Personal Protective Equipment in the manufacturing environment

Total Rewards Details

We prioritize an exceptional workplace experience offering a comprehensive total reward package. Compensation ranges are estimates based on market data. Actual offers account for internal equity and the candidates job-related knowledge skills education and experience. Benefits including medical dental vision and more generally begin after 30 days. Our paid time off includes vacation days personal days and company holidays. For more on our compensation philosophy please contact our Talent Acquisition Team at .

Clearwater Paper will not offer sponsorship for employment-based visa status (including but not limited to H-1B visa status and other employment-based nonimmigrant visas) for this position. Accordingly all applicants must be currently authorized to work in the United States on a full-time basis and must not require Clearwater Papers sponsorship to continue to work legally in the United States.

#ClearwaterPaper #Lewiston

This role will be open for a minimum of 2 weeks or at the point a successful candidate is selected.