Amherst-Pelham Regional Public Schools

Job Title:Principals Administrative AssistantSupervisor:Principal

Location: Middle School

Contract Length:Full YearJob Classification:Non-exempt

Pay Grade:H

Job Summary

The Principals Administrative Assistant supports the Principal in the planning organization and management of school activities and programs. This includes coordinating and tracking various tasks and processes to ensure a smooth operation of daily school functions. The Principals Administrative Assistant represents the school to students parents and guardians guests community members vendors and others. As such they must demonstrate a high degree of professionalism. Due to the busy work environment and the varied responsibilities of the position the Principals Administrative Assistant must be adaptable able to track multiple projects and work independently as well as collaboratively with colleagues.

Essential Duties and Responsibilities

• Maintain administrative schedule for parent or staff meetings and other meeting requests
• Facilitate meeting arrangements (i.e. coordinate space time availability of attendees and other logistics as needed)
• Maintain databases for student and staffing record-keeping
• AESOP/Veritime
• Input data monitor for accuracy reconcile and generate reports
• Coordinate coverage for staff vacancies
• Provide technical assistance as needed to staff
• Powerschool
• Facilitate and ensure accurate and timely distribution of student information to appropriate departments within the school and district
• Input and update change of addresses emergency contacts student lists
• Input data from free and reduced lunch forms share with necessary departments
• Maintain student cumulative files - Middle School
• Provide technical assistance as needed (i.e. resetting student passwords)
• MUNIS
• Process purchase orders
• Ensure accurate distribution of purchased materials
• Receive and advise account payable to make payment
• Maintain school building budget

• Maintain school safety procedures and ensure their adherence
• Ensure compliance with court ordered parent/guardian requirements
• Assume role of a Safety Captain for school
• Ensure walkie-talkies are maintained
• Manage school correspondence
• Process all mailings related to student records
• Distribute student report cards and progress reports
• Facilitate ParentSquare updates to families
• Ensure accurate distribution of postal mail and packages
• Train new Administrative Employees
• Filing and Data Archiving
• Advance cumulative files at the end of each year - Middle School
• Send files to schools when students transfer or advance to another school - Middle School

Other Duties

• Greet and assist visitors
• Handle calls and emails
• Technology work orders
• Covering the Main office
• Support Main Office staff as needed
• Working with PGO on all teacher and student grants
• Overseeing Principal Gift account and all sub-accounts
• Making PA announcements
• Adjusting the bell schedule for the week
• Distributing computer accounts to any new staff and assisting with set up if needed
• CORI forms
• Enrollment Verification Letters
• Other duties as assigned

Minimum Qualifications (Knowledge Skills and/or Abilities Required)

Eligible candidates must possess the following qualifications:

• High School diploma or equivalent
• 3-5 years of clerical experience (Level H)
• Proficiency with Microsoft and Google Suite
• Familiarity with using databases
• The ability to establish and maintain effective working relationships with students parents staff and the public.

Working Conditions & Physical Requirements

Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal classroom levels outdoors and on the telephone; speak in audible tones so that others may understand clearly in normal classrooms outdoors and on the telephone; lift up to 25 pounds to shoulder height; to bend to stoop to sit on the floor to climb stairs to walk and to reach overhead.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school and office environment.

Join Our Team!

Are you a detail-oriented professional who thrives in a dynamic school environment Were seeking a dedicated Principals Administrative Assistant to be the backbone of our schools daily operations and a welcoming face for our school community.

AtAmherst Regional Public Schools we are committed to building astrong dynamic and inclusiveteam. As part of this commitment we have partnered withMindWireand adoptedThe Predictive Index (PI) Behavioral & Cognitive Assessmentsto help us understand candidates natural strengths work styles and potential.

Why Work With Us

We usescience-backed insightsto support:

• Better hiring decisions
• Stronger team collaboration
• Enhanced training and professional growth
• Improved workplace communication
• Leadership development based on employees strengths and motivations

What to Expect in the Hiring Process

As part of our selection process youll be asked to complete:

• Predictive Index Behavioral Assessment A short (7-10 minute) survey that reveals your natural strengths and work style.
• Predictive Index Cognitive Assessment(if applicable) A 12-minute timed assessment measuring your ability to learn and adapt.This is not an IQ test and there are no good or bad scores.

Our Commitment to You

These assessments are just one part of our hiring and development processthey are never the sole deciding factor.If hired you will have access to your results if requested the opportunity to ask questions and support in understanding how they relate to your career growth. If you are not hired your assessment results remain confidential and are typically not shared beyond the hiring process. Employers use The Predictive Index assessments only to evaluate candidates for a specific role and do not retain or share results for future use without consent.

At Amherst Regional Public Schools we believe inhiring the best people and helping them succeed. Weve found these insights to be remarkably accurate positive and valuable in identifying natural strengths. Were excited to provide you with this unique perspective to support your success and career development. If youre passionate about education and professional growth we encourage you to apply!

Apply today and become part of a team that values you!