Temporary Supervisor School Business - Oakville Trafalgar High School (35hrs)

Position: Temporary Supervisor School Business

Salary Range: Band 5 -$41.49 to $49.47 per hour 4% vacation pay

Location: Oakville Trafalgar High School

Work Schedule: 35 hours/week 12 months/year

Hours: 6:30am - 2:30pm

Effective Date: July 23 2025 - January 30 2026

The supervisor of School Business liaises with school administration staff students parents and community to facilitate all day-to-day operations including management of the school budget and finances management of teacher on-calls and supervisions and supervision and management of the office and office staff.

Key Responsibilities:

• Responsible for the administration recording and reporting of all financial activities in the school in order to ensure that the school complies with board policies/procedures and municipal provincial and federal laws and regulations.

• Promote and educate staff students and parents on the benefits of using the online payment system and ensure all available fees items for purchase field trips etc. are made available for payment on the online payment system.

• Training school staff and/or volunteers on financial processes regarding school activities and/or fundraising events involving monetary transactions.

• Coordinate all school purchases to ensure proper approval budget availability compliance to procurement procedures to ensure orders are placed in a timely manner in order to meet the needs of the school.

• Prepare monthly reconciliations and reports such as: budget status reports bank reconciliations purchase card reconciliation revenues and expenditures reports HST rebate submissions and Board budget account reconciliations.

• Manage and direct daily: teacher on-calls and supervisions occasional teachers short term and long term LTOs (teaching and non-teaching) ensuring compliance as per collective agreements and as necessary to ensure student learning protect instructional time and student safety.

• Review and verify all staff absences in Human Resources Attendance Management System on a daily basis to ensure all entries are accurate absence code is appropriate and the applicable budget code has been used for purposes of payroll employee records and budget.

• Facilitate school administrative processes to ensure smooth operation of the school for all stakeholders (students parents staff administration and community).

• Manage and coordinate a number of special events programs and activities (i.e. Registration Commencement Halton Food For Thought Program awards evenings open houses etc.).

• Provide responsive customer service to all members of the school community.

Supervisory Responsibilities:

Responsible for hiring training evaluation supervision growth and appraisal of office staff.

Assign work sets schedules resolves problems identifies appropriate individual goals aligned with individual capabilities work requirements and HDSBs vision and strategic plans.

Qualifications:

• Three (3) year College Diploma in the Business Administration or equivalent.

• Six (6) years job related experience in an administrative role.

• Clear understanding of accounting principles and PSAB.

• Advanced computer application skills (Microsoft Office and Google Suite).

• Knowledge of computerized accounting systems.

• Ability to multi-task prioritize and work with frequent interruptions.

• Demonstrates communication interpersonal and conflict resolution skills.

• Demonstrates leadership and managerial skills.

• Knowledge and experience of HDSB software (ISYS SFE BAS School Cash Suite Edge4 Trillium Ebase Work Tech School Connects) is preferred.

• Knowledge of HDSB Administrative Procedures process and policies is preferred.

• Must have a valid drivers licence and own transportation in order to make deposits at financial institutions.

• Applicants with a combination of equivalent education and experience may be considered.

Applications along with your resume and other supporting documents must be submitted through Apply to Education by 4:00 pm on Monday June 23 2025

Job Category: Management & Professionals - Job Code #

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply To Education profile page. First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions:

As part of the recruitment and selection function the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code HDSBs Teacher Hiring Practices Administrative Procedure HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act 2017 S.O. 2017 c. 15 in compliance with the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 c. M.56. In accordance with HDSBs Employment Equity Policy personal information collected on this form will aim to achieve an inclusive diverse and representative workforce. It works intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere the qualification requirements set out in applicable Regulations (eg. Regulation 298 Operation of Schools General) and any applicable collective agreement provisions the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants additional experience lived experience skills backgrounds and perspectives; and

• granting first consideration where the skills ability and qualifications of the applicants are relatively equal applicants who self-identify as members of historically under-represented communities.

We encourage you respond to voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response these questions will be referred to during the hiring process for this position and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent effective practices for producing reliable information to support evidence-based decision-making and public accountability help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards 2017). Questions about this collection may be directed to Dixon Mohammed - Manager Recruitment Selection and Staffing at .

Accommodation:

Upon request we will provide reasonable accommodations for candidates who have temporary or permanent disability or otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect the recruitment and selection process.

Wellness:

The HDSB is committed to providing a respectful and healthy work environment.