Hearing Officer/Chief Records Officer - INTERNAL to State Government
Hearing Officer/Chief Records Officer - INTERNAL to State Government
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$ 67107 - 83430
1 Vacancy
Job Description
Description of Work
- Start your journey towards success! DPS is currently accepting applications for an Agency Legal Consultant I - Hearing Officer/Chief Records Officer.
This is an INTERNAL POSTING open ONLYto currentNorth Carolina State Government and UNC System employees and eligible RIF candidates.
We value our employees and are committed to providing flexibility in work schedules.This position qualifies for teleworking on a part-time basis as part of the State Telework Program.
The Hearing Officer/Chief Records Officer (Agency Legal Consultant I) position will conduct employment related grievance hearings which concern DPS employees. In addition to serving as the Chief Records Officer/Hearings Officer this position will be responsible for other HR-related work and special projects as needed. Job duties for this position require driving a state vehicle. A valid drivers license must be obtained by date of hire.
Specific responsibilities related to employee grievances include:- Determining if the appeal is timely filed selecting a suitable location and notifying all parties by letter or email of the logistics of the hearing.
- Obtaining and reviewing all evidence prior to the hearing (i.e. letters investigation documents witness statements police reports video applications screening tools job descriptions interview summaries previous disciplinary action performance evaluations medical reports etc.).
- Notifying the parties prior to the hearing of issues to be addressed at the hearing; and notifying the parties prior to the hearing of witnesses who will testify at the hearing.
- Conducting Step-2 Employee Advisory Hearings (EAH).
- Preparing and submitting legal report with findings of facts conclusions of law and a draft recommendation for a final agency decision (FAD) to be reviewed by HR Management and the Office of General Counsel (OGC) and approved by the Secretary or the appropriate Authorizing Agency Official (AAO) prior to submission to OSHR for approval.
- Ensuring grievances are handled in accordance with and as outlined in the OSHR Employee Grievance Policy.
- Researching relevant law in preparation for employee hearings.
This position will also serve as the Chief Records Officer (CRO) for the agency. Specific responsibilities include:- Coordinating with the Government Records Section on all agency requests for records assistance training and other offered consultative services.
- Coordinating interactions between the agency business units and the Department of Natural and Cultural Resources in preparing an inclusive inventory of and schedule for records in agency custody and in establishing a time period for the retention and disposal of each records series.
- Assuring that public records are kept in secure but accessible places.
- Assisting in the timely transfer of semi-active records to the State Records Center.
- In cooperation with the Department of Natural and Cultural Resources establishing and maintaining a program for the selection and preservation of agency records considered essential to the operation of government and to the protection of the rights and interests of citizens.
- Participating in the design and implementation of electronic records initiatives.
- Coordinating with the DPS Office of Policy and Strategic Planning (OPSP) to provide oversight and technical assistance to Divisions and Sections on Electronic Records and Imaging Policy and Procedures (ERIPP).
- Responsible for archiving the outgoing Administration.
This position functions as a Hearing Officer within the agency. Specific responsibilities include:- Participating in continuing legal education to maintain law license (if applicable) and when available with respect to the areas of law that are relevant to the Attorney-Hearing Officer position.
- Participating in pre-hearing settlement negotiations with parties drafting and reviewing proposed settlement agreements in pending grievances which settle and are then forwarded to the Secretarys staff for approval.
- Referring and consulting with ER/EEO Manager when additional issues are referenced that may require EEO involvement.
- Ensuring compliance with timeframes established by policy in resolving employee grievances.
- Conducting hearings in person: traveling to the DPS employees work location may be required.
- Consulting with the Office of Human Resources (OSHR) on any issues that are beyond the control of the agency.
This is a full-time position (40 hours per week) withState Benefits including paid vacation paid sick leave paid holidays retirement and health insurance. The typical work schedule is Monday - Friday 8:00AM-5:00PM with some in-state travel required.To view an example of total compensation please click hereNC OSHR: Total Compensation Calculator.
This is a REPOST.Previousapplicants MUST REAPPLY to be considered.About the NC Dept. of Public Safety (DPS):
The mission of DPS is to safeguard and preserve the lives and property of the people of North Carolina through prevention protection and preparation. DPS iscomprisedof approximately 6000 permanent positions andnearly 13000NC National Guard soldiers andairmen.DPS employees help to ensure North Carolina is a safe place to live work and visit through effective law enforcement juvenile justice programs emergency response and recovery and homeland security preparedness.
Knowledge Skills and Abilities / Competencies
DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to theState Human Resources Actwith the most qualified individuals.
The KnowledgeSkillsand Abilities (KSAs) listed below along with the Minimum Education and Experience(E&E)are REQUIRED toqualify for this position.All work history and education(includingaccuratedates of employment/attendance)must be documented on the application.Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application.Acompleteall-inclusiveapplicationmaximizesan applicantspotentialtoqualify for theposition as well as thehighestpossiblesalary.Salarywill be based on relevant qualifications internal equityand budgetary considerations pertinent to the advertised position.State Government Application Resources NC Office of Human Resources
Resumesmaybe attached as a supplement to the application but arenota substitution for a complete application.
To qualify for this position applicants mustdemonstrateALL ofthe followingKSAs:
- Knowledge of principles and practices of administrative law.
- Legal experience relating to federal and state employment laws.
Management Preferences (Optional): These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences.- Licensed to practice law in the state of North Carolina.
- Ability to collect analyze and draw valid conclusions from oral and documentary evidence and to render determinations from facts and testimony obtained at hearings utilizing applicable laws and policies.
- Ability to devise and implement procedures for conducting employee grievance hearings.
- Ability to preside over hearings with discretion fairness and diplomacy.
- Ability to prepare concise yet comprehensive legal reports of employee advisory hearings and recommendations for the final agency decision.
- Ability to effectively manage the hearing dockets and the overall use of time.
- Ability to make oral presentations to the Secretary or Chief Deputy Secretaries which requires effective legal research skills as well as effective oral and written communication skills and requires the ability to explain legal issues in a manner that is understandable to non-lawyers.
- Ability to interpret laws rules regulations and court decisions.
- Ability to analyze facts evidence and legal documents.
- Ability to express legal interpretations or conclusions or law clearly and logically in oral and written form.
- Ability to maintain effective working relationships with the public and other persons contacted in the course of work.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See for details.
Juris Doctor from an appropriately accredited institution.Supplemental and Contact Information
The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders.Consistent with the Americans with Disabilities Act (ADA) weare committed tofull inclusion of qualified applicantsand willreview requests for reasonable accommodationto perform essential job functionsduring the hiring process or while on the job.
Public Service Loan Forgiveness Program
For applicants withstudent loans becoming a state employeemayinclude eligibility forthe Public Service Loan Forgiveness Program.Visitto learn more.
Transcripts
- Degreesand transcriptsmust be received from appropriately accredited college or university.
- Applicants who earned college credit hours but did not complete a degree program must attach an unofficial transcript to receive credit for education.
- Internationaldegrees and transcripts must be evaluated for accreditation by a recognized evaluation serviceby the closing date of this posting.Failure to provide documentation may result in ineligibility.The National Association of Credential Evaluation Services (NACES)has several options toprovidecredential verification: seeking Veterans Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Dutythat includes Character of Discharge - Member 4 or Service 2 form)to the application.
- Applicants seeking National Guard Preference:
- Acurrent member of the NorthCarolinaNational Guard in good standingmust attach a NGB 23A (RPAS).
- A formermember of the North CarolinaNational Guard who served for at least 6 years and weredischarged under honorable conditions must attach either a DD256 or NGB 22.
The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape.PREA Hiring and Promotion Prohibitions.Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check.Due to the volume of applications received we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click Application Status. If you are selected for an interview you will be contacted by the hiring manager. If you are no longer under consideration you will receive an email notification.
For technical issues with your application please call the Applicant Support Help Line at . If there are any questions about this posting other than your application status please contact MG Orman Staffing Consultant at .
#COS
Required Experience:
Unclear Seniority
Employment Type
Full-Time
