Senior Facilities Administrator
Senior Facilities Administrator
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Job Description
Why DUCA
Were a vibrant exciting credit union that lives its profits with a purpose philosophy in every financial transaction product interest rate and community initiative we offer. Founded in 1954 DUCA has grown from a single branch credit union in Toronto to 19 branches across Southern Ontario with over 85000 Members we are proud to serve.
We exist to help People Businesses and Communities Do More Be More and Achieve More.
DUCA () is the fastest organically growing large Credit Union in Canada distinguished for the following:
- Positive un-big bank like service experience delivered through Member-facing staff in branch on the phone (Member-Connect) and via our Mobile mortgage specialists Wealth Management advisors and Commercial and Business Banking Account Managers.
- Competitive rates.
- Personalized financial solutions guidance and service with the lowest possible fees for both Personal and Business Members.
- Profit sharing among Members.
- Multiple ways to bankonline mobile app phone/full-service Member Connect Contact Centre and of course in-branchDUCA is accessible 24/7
- A community philosophy of profits with a purpose culminating in the creation of the DUCA Impact Lab () a charitable foundation committed to helping the credit challenged and underbanked. This led to DUCAs designation as a B-Corp certified organization the first ever credit union to receive this global recognition.
A career with one of Canadas fastest growing credit unions means youll find endless opportunities to make a difference with your unique abilities and perspectives. Our people live their purpose while helping others Do more Be more and Achieve more with their money and their lives. At DUCA youll be part of a vibrant and collaborative team where youll be supported to excel and make an impact no matter what role you play.
Senior Facilities Administrator
DUCA is looking for a Senior Facilities Administratorto join our growing team!
Job Purpose & Summary
The Senior Facilities Administrator is responsible for supporting the Facilities team with delivery of services and various office tasks. The position is the first point of contact for the Facilities department and is responsible for administrative tasks including preparing documentation correspondence and reports as well as answering phone inquiries updating databases and other general administrative incumbent is also responsible for all mailroom operations and for maintaining supply inventories for all DUCA locations.
Key Accountabilities & Duties
- Responds to all inquiries as the first point of contact for the Facilities department
- Conduct research prepare reports and collect and consolidate data from various tools
- Coordinate and meet with vendor and trade visits at Corporate Office
- Dispatch vendor work for the region as a joint department function and follow up on completion and closure of work orders
- Coordinate all work and maintenance of both Corporate Office and the Willowdale Branch both during and after hours
- Participate in a wide variety of committee meetings by attending departmental health and safety Fire Warden and project planning meetings as a representative of the department
- Coordinate receipt and filing of monthly workplace inspection forms from all locations
- Administer the security system for all locations issuing access cards and dispatching security services when warranted.
- Back up on-call for security for Corporate Office and Willowdale Branch (outside of normal working hours)
- Coordinates kiosk delivery and marketing products for promotional events for all locations
- Create and maintain electronic and paper filing systems
- Implement monitor and identify areas of improvement with respect to administrative processes
- Collect sort and distribute incoming mail and items from couriers
- Maintain regular pickup and delivery of internal mail
- Prepare delivery of outgoing mail and items for courier including shipping and receiving documents and equipment
- Maintain and stock office supplies in all locations
- Responsible for keeping the mailroom office supply spaces and marketing inventory space organized clean and hazard-free
- Other general administrative duties as required including scanning filing and organizing facilities records and documents
Occupational Experience & Education Requirements
- Three (3) plus years of general administrative experience and customer service experience
- Experience managing and coordinating supplies and inventory delivery considered an asset
- Partial degree or diploma considered an asset or equivalent work experience
Knowledge Skills & Attributes
- Proficient in Windows and Microsoft Office suite of products
- Passion for providing outstanding customer service
- Highly service-oriented team player with a proactive attitude
- Excellent time management and organizational skills
- Strong planning and attention to detail skills
- Exceptional interpersonal skills
- Proven ability to establish and maintain effective working relationships
- Demonstrated ability to work under pressure meet tight deadlines and handle changing priorities
- Strong data analysis skills
- Ability to learn computer programs and software quickly and independently
- Excellent communication skills written and verbal
Working Conditions
- Drivers license and access to a vehicle travel within the GTA to DUCAs branches as required with ability to transport equipment and supplies
- Some lifting required
- Anticipated hours are Monday to Friday 8:45am to 4:45pm with some after hours when responding remotely to security incidents
Department:Facilities
Primary Location:Corporate Office - 5255 Yonge Street North York M2N 6P4
Employment Status:Full-Time
Hours per Week:38
Salary:The annual salary range for this position starts at$46162. Actual annual base salaries will vary depending on relevant job-related factors such as experience knowledge skills qualifications and education/training. Depending on the position DUCAs total compensation package may include incentive compensation tied to company and individual performance or other benefits.
Number of Vacancies:1
DUCA is committed to employment equity and encourages applications from all qualified candidates. Recruitment related accommodations will be provided upon request.
Qualified applicants are encouraged to submit their application.Applications must include a resume.
We thank all applicants but only those considered for an interview will be contacted.
Required Experience:
Senior IC
Employment Type
Full Time
