Arts/Music Administration Officer | Toorak
Arts/Music Administration Officer | Toorak
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Job Description
Geelong Grammar School is one of the worlds leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12 Geelong Grammar School is committed to making a positive difference for students staff and the community. We believe in prioritising wellbeing adventure creativity and academic rigour and we value wisdom.
Toorak (approximately 320 students) is in Melbourne. It caters for day students from Early Learning to Year 6. After Year 6 most students proceed to Corio. The Toorak campus has approximately 50 full-time and part-time teaching and support staff.
The role is being offered on a permanent part-time basis.
This position is required for ten hours per week spread across three days during school term time only. Candidates must possess exceptional administration skills with a good understanding of musical terminology strong communication skills and an empathy for young people.
About the role:
The Arts Administrator is responsible for the following tasks:
Calculating payments for all sessional music staff for the Toorak campus
Calculating all student music charges including music purchases and equipment hire
Ordering musical instruments books and accessories
Assisting the Head of Music with the Music School budget and monitor throughout the year
Organising AMEB and TCL exams entries charges piano tuning examiners signage cab charges and ordering taxis for off-campus exams
Allocating students to sessional music staff in consultation with the Head of Music
Room timetabling/publishing of teacher timetables and other support for instrumental teachers
Responding to day-to-day enquiries from students parents and other members of theSchool community
Liaise with the Head of Music regarding correct processes and approval for expenditure of the department budget
Liaising with and foster an effective communication network with all relevant departments at the Toorak Campus ensuring the Office is kept updated on all Music matters
About you:
To be successful in this role you will need:
Relevant administration qualification and/or equivalent work experience in a similar administrative role
Proven experience in office administration ideally within a school arts of music education environment
Strong digital literacy including proficiency in Microsoft Office 365 (Word Excel Outlook Teams) and experience working with databases or cloud-based administration systems
Excellent communication skills both written and verbal with the ability to interact effectively with students parents teachers and school leadership
Experience handling budgets invoices and payment calculations
Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.
The Schools Student Safeguarding Framework which includes the Student Safeguarding Strategy Student Safeguarding Policy and Student Safeguarding Code of Conduct is available on the GGS website under Student Safeguarding. The Schools expectation is that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards as applicable to their role. Any queries in respect of this Framework or the Schools expectations should be directed to .
For further details or to apply for this position please visit the Employment page on our website: submit a resume cover letter and document addressing the key selection criteria.
Please be aware that applications will be reviewed as they are submitted and interviews may occur prior to the closing date.
Applications close at 10:00am on 23rd June 2025
Required Experience:
Unclear Seniority
Employment Type
Part-Time
