MCHS Clerical Assistant I

CLASS TITLE: CLERICAL ASSISTANT I

ESSENTIAL FUNCTION:

Perform routine typing and general clerical activities in support of a school or District function including instructional programs school sites personnel mail services food services and financial services; apply procedures and policies within clearly specified procedures.

DISTINGUISHING CHARACTERISTICS:

Clerical Assistant I incumbents are assigned routine and repetitive general clerical duties requiring no previous experience. Incumbents in the Clerical Assistant II class perform a variety of responsible clerical support duties including typing filing recording and processing information answering telephones and providing information to parents students faculty and others. Clerical Assistant III incumbents perform specialized clerical duties or provide sole clerical support for an assigned function. Incumbents are required to exercise independent judgment and may be assigned lead duties.

BASIC REPRESENTATIVE DUTIES:

• Implement all rules and regulations policies and administrative guidelines as adopted by the Board of Education.

• Perform routine typing and general clerical activities in support of a school or District function including instructional programs school sites personnel mail services food services and financial services.

• Type written materials such as letters memoranda bulletins or reports from straight copy or rough draft on a typewriter or computer terminal.

• Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer routine questions according to established guidelines; schedule meetings and appointments.

• Maintain and update records inventories index and cross reference files; maintain inventories of assigned materials documents and equipment.

• Perform basic arithmetic calculations; receive and process various forms and documents including financial and statistical documents; conduct general research duties as assigned.

• Receive sort and distribute incoming and outgoing mail.

• Duplicate items; package and distribute completed correspondence and other materials.

• Assure the timely distribution and receipt of records reports and bulletins as directed.

• Receive shipments of materials; inspect and verify for accuracy of quality quantity and type of materials; notify supervisor of discrepancies or damage.

• Perform routine typing of reports from detailed copy; post records; proof completed typing assignments.

• Make telephone calls as directed; take and relay messages.

• Operate a variety of office equipment including typewriter calculator copier and other machines pertinent to the assignment.

• Provide work direction to student aides as assigned.

• Collect monies and maintain related financial records as required by the assignment.

• Perform related duties as assigned.

• Remain at work during the entire workday unless excused by immediate supervisor or designated representative.

• Maintain a professional appearance.

• Incorporate the use of technology in daily tasks.

• Maintain regular attendance.

• Adhere to the Professional Code of Ethics.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices procedures and equipment.

• Alphabetical numerical and subject matter filing systems.

• Correct English usage grammar spelling punctuation and vocabulary.

• Telephone techniques and etiquette.

• Basic math.

• Basic operation of standard office machines including computer terminals.

• Basic record-keeping techniques.

  ABILITY TO:

• Perform clerical duties such as filing duplications typing and maintaining routine records.

• Operate a copier typewriter and adding machine.

• Learn to operate a computer terminal and peripheral equipment.

• Learn polices and procedures of assigned program.

• Make arithmetic calculations quickly and accurately.

• Understand and follow oral and written directions.

• Meet schedules and time lines.

• Type at 35 words net per minute from clear copy.

• Work cooperatively with others.

• Communicate effectively both orally and in writing.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: high school diploma G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.

TERMS OF EMPLOYMENT:

Salary and work year to be established by the Board.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Boards policy on Evaluation of Classified Personnel.