Business Office Coordinator

Oak Park And River Forest High School

Job Location:

Oak Park, CA - USA

Monthly Salary: $ 64000 - 76000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Position Type:
Business Services/Business Office Coordinator

Date Posted:
8/12/2025

Location:
Oak Park and River Forest High School

Date Available:
As soon as possible.

Closing Date:
08/25/2025

Job Title: Business Office Coordinator
Reports to: Director of Finance
Terms and Conditions: Non-Affiliated 12-month position
FLSA Status: Exempt
Salary: $64000 $76000 depending on qualifications and experience.
Please click here for more information regarding salary and benefits.

Position Summary:
The Business Office Coordinator assists multiple areas of the business office. This role will manage student fees and coordinate communication to parents on outstanding balances schedule transportation for curricular and athletic trips manage workmans compensation claims and handle many of the day-to-day requests received by the Business Office. The Business Office Coordinator will need to be proficient in all areas of the Business Office including Accounts Payable Transportation Purchasing and Payroll in order to provide assistance to district staff in these areas and serve as a backup for team members within the department as needed.

Qualifications:

Education training experience requirements.
Bachelors in Business Services or comparable experience working in a school district business office.
Knowledge of office practices procedures methods and equipment.
Knowledge of Property Casualty Liability and Workmans Compensation insurance strongly preferred.
Knowledge and experience with Windows Word Excel Google Doc web based application.
Ability to perform a variety of detailed work accurately and maintain accurate and organized records of work.
Demonstrate the ability to initiate and complete research problem-solving techniques and follow-up inquiries when necessary.
Ability to work more than 40-hours a week as needed.
Ability to work occasional evenings.
Ability to communicate effectively and to establish and maintain effective working relationships with officials employees and outside contacts.
Ability to work independently with minimal supervision.
Understanding of school district payroll process.
3-5 years working in a school environment.

Essential Job Duties:

Work with Director of Transportation and Purchasing to schedule field trip and activities transportation.
Assist Director of Transportation in scheduling internal fleet of vehicles for repairs and inspections
Manage the Workmans Compensation claims for the district
Assist with completion of paperwork for Insurance Renewals
Assist with compilation of information for various audits (annual federal state).
Handle bursar responsibilities with student fees including (but not limited to):
1. Fee inquiries
2. Coordination of payment plans
3. Communications to families
4. Waiver requests
Perform periodic audits of employee insurance elections to the deductions and benefits reported through payroll.
Perform procedures pertaining to unclaimed property including the annual reporting process to the State.
Attend and personally take part in local regional and state organizations and conferences as related to Business Office functions as approved by the Chief School Business Official and as governed by District policy.
Maintain logs receipts and reconciliation records for the districts petty cash.
Assist with expenditure and compliance reporting for state and federal grants.
Responsible for maintaining the districts RevTrak webstore (set-up of payment pages issuing refunds running reports etc.).
Assist with district accounts payable process
Assist and serve as backup to payroll
Assist with record keeping and digitization
Cross train and serve as primary backup to all areas of the business office.
Assist the Director of Transportation and Purchasing and Director of Finance with duties as assigned.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Exhibit manual dexterity to dial a telephone to enter data into a computer; to see and read a computer screen and printed materials with or without vision aids; hear and understand speech at normal office levels and on the telephone; physical sensory emotional and mental abilities necessary for effective communication in person in writing and by telephone in stressful and emergency situations. Ability to bend stoop climb stairs and reach overhead.

Work Environment:
Traditional office setting. The noise level is usually moderate.

Required Experience:

Position Type:Business Services/Business Office CoordinatorDate Posted:8/12/2025Location:Oak Park and River Forest High SchoolDate Available:As soon as possible. Closing Date: 08/25/2025 Job Title: Business Office Coordinator Reports to: Director of Finance Terms and Conditions:...