Senior Executive Assistant
Senior Executive Assistant
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Job Description
Be an essential element to a brighter future.
We work together to transform essential resources into critical ingredients for mobility energy connectivity and health. Join our values-led organization committed to building a more resilient world with people and planet in mind. Our core values are the foundation that make us successful for ourselves our customers and the planet.
Job Description
Albemarle is seeking a highly experienced and strategic Sr Executive Assistant to support the Chief Operations Officer (COO) of a global enterprise. As a member of the Executive Leadership Team the COO plays a critical role in leadingAlbemarles global operationsdriving operational excellence strategic execution and enterprise-wide alignment. This position requires exceptional organizational intelligence executive presence and the ability to operate with the utmost discretion in a fast-paced complex environment supporting a global executive.
The Executive Assistant will serve as a trusted partner to the COO providing seamless support that enables effective decision-making cross-functional coordination and high-level engagement with internal and external stakeholdersincluding the CEO Board of Directors and other Executive Leadership Team (ELT) members. This position is in office (5-days per week in office) and located in Charlotte NC. Given the global scope of this role occasional work outside of standard business hours will be to support the COO international stakeholders and partners across multiple time zones.
Key Responsibilities
Executive Leadership Support
- Act as a strategic extension of the COO by managing priorities workflows and information flow with precision and discretion.
- Ensure the COO is fully prepared for all meetings and engagements through proactive planning briefing materials and timely follow-ups.
Calendar & Time Management
- Own and manage the COOs highly dynamic global calendar prioritizing strategic meetings resolving conflicts and ensuring alignment with business priorities.
- Serve as a gatekeeper and facilitator to optimize the COOs time and focus.
Global Travel & Executive Engagements
- Coordinate all aspects of domestic and international travel including itineraries accommodations briefing documents and logistical support.
- Anticipate needs and manage changes in real-time ensuring seamless execution of travel plans.
Executive Communications & Stakeholder Engagement
- Draft edit and manage high-level communications presentations and reports on behalf of the COO.
- Serve as a liaison between the COO and senior internal and external stakeholders maintaining the highest standards of professionalism and confidentiality.
Leadership Meeting & Board Preparation
- Plan and manage ELT meetings operational reviews and cross-functional leadership sessions.
- Prepare and coordinate materials for board meetings and executive reports; ensure follow-through on action items.
Business Operations & Financial Oversight
- Support budget tracking invoice processing and expense reporting in accordance with corporate guidelines.
- Partner with finance and operations teams to monitor departmental spend and project tracking.
Project Coordination & Document Management
- Organize and manage confidential documents strategic dashboards and project materials.
- Create polished presentations and reports using Microsoft Office and enterprise collaboration tools.
Enterprise Coordination
- Collaborate closely with other Executive Assistants and departments to ensure seamless coordination across business functions.
- Provide occasional support to other ELT members or business initiatives as directed by the COO.
Leadership & Management
- Prior experience managing or mentoring other administrative professionals; ability to provide guidance set expectations and ensure high-quality support across executive offices.
- Strong leadership presence with the ability to foster collaboration accountability and a culture of excellence within the broader administrative team.
Qualifications
Bachelors degree or equivalent experience required.
Minimum 810 years of experience supporting C-suite executives in a global matrixed organization.
Proven ability to manage complex schedules high-stakes communications and global logistics with autonomy and foresight.
Excellent written and verbal communication skills with demonstrated experience drafting for senior audiences.
Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and digital collaboration platforms (e.g. Teams SharePoint).
Strong business acumen sound judgment and the ability to handle confidential information with integrity.
Highly organized and adaptable with a proven track record of navigating ambiguity and managing multiple priorities.
Experience supporting senior leaders in operations strategy or enterprise-level functions preferred.
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Benefits of Joining Albemarle
Competitive compensation
Comprehensive benefits package
A diverse array of resources to support you professionally and personally.
We are partners to one another in pioneering new ways to be better for ourselves our teams and our communities. When you join Albemarle you become our most essential element and you can anticipate competitive compensation a comprehensive benefits package and resources that foster your well-being and fuel your personal growth. Help us shape the future build with purpose and grow together.
Required Experience:
Senior IC
Employment Type
Full-Time
