Police Records Disclosure Specialist

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

Under the direction of a supervisor the Police Records Disclosure Specialist analyzes processes and responds to requests for public records in the Police Department. This position reviews requests seeks out clarifcation and additional information when necessary and determines the appropriate records that should be released or exempted from disclosure under the Public Records Act state law Model Rules published by the State Attorney General and the Citys policies and procedures. This role will regularly consult and collaborate with legal and other public records staff throughout the City. Police Records Disclosure Specialists provide access to police records to keep the community informed about governmental actions and decisions promoting transparency and increasing confidence in public institutions. The Police Records Disclosure Specialists are at the same time are mindful of the right individuals have to privacy.

We are looking for a service-oriented individual to join our team of dedicated individuals who take pride in public service and will support the vision of our Unit; Quality Efficient Support. Police Records Disclosure Specialists report to a Police Records Supervisor and are key members of the Police Administrative Services Division assigned to the Records Unit.

The Bellevue Police Department has 186 commissioned officers and 48 professional staff serving a city of more than 144000 residents. The Bellevue Police Department mission statement is To provide a safe place to live work and visit through quality law enforcement practices delivered by dedicated professionals. We focus our efforts and resources to Reduce Crime Reduce the Fear of Crime and Enhance the Quality of Life for all who call Bellevue home.

Performs duties and responsibilities commensurate with assigned functional area which may include any combination of the following tasks:

• Locates gathers and organizes large volumes of records.
• Reviews and responds to records requests to ensure they are responsive and complete; makes independent and accurate determinations regarding application of statutory exemptions; creates documentation substantiating application of statutory exemptions; discloses public records consistent with legal and policy mandates.
• Evaluates analyzes and redacts information contained within public records in different formats (digital and physical) including audio and video records that may be exempt from disclosure.
• Creates exemption logs citing the reasons for and statutes relied upon when redacting or withholding exempt information.
• Communicates with requestors to provide fullest assistance to and most timely possible action on public disclosure requests including clarifying and prioritizing elements of the requests negotiating reasonable timeframes for response and memorializing the communications in writing.
• Researches interprets and remains current on all relevant Revised Code of Washington (RCW) Washington Administrative Codes (WACs) federal regulations and case law regarding public disclosure as communicated by Assistant City Attorney / Police Legal Advisor and attends trainings on such issues.
• Consults collaborates and coordinates with City Public Records office Supervisor and Assistant City Attorney / Police Legal Advisor regarding public disclosure when necessary.
• Serves as a point of contact for the public assisting in accessing information and records; fosters cooperative relationships; exhibits and supports a positive culture of transparency.
• Performs special projects and other work as assigned.
• Regular and reliable attendance is an essential function of this position.

• Knowledge of public disclosure under the Washington State Public Records Act. Knowledge of applicable codes laws and regulations including Required Code of Washington (RCW) Washington Administrative Codes (WACs) and applicable case law and information. Knowledge of and demonstrated skill in the use of computer applications such as Microsoft Office applications (e.g. Word Excel and Access) and Adobe Acrobat.
• Ability to maintain accurate documentation of search for requested records including timeline communications documents provided and exemptions or redacted materials. Extensive skill in analyzing and organizing complex data; including large volumes of information under strict legal deadlines.
• Skill in working with complex records/information and in interpreting rules regulations and policies.
• Skill in handling multiple and competing deadlines and priorities.
• Ability to manage multiple requests simultaneously and maintain attention to detail.
• Ability to document information research and resources.
• Ability todevelop effective working relationships with requestors and to provide timely responses.
• Ability to resolve issues and concerns.
• Ability to preserve confidentiality and integrity of records.
• Ability to communicate effectively verbally and in writing to the public and staff.
• Ability to work independently as well as part of a team.
• English usage spelling grammar and punctuation required to compose and proofread written documents and correspondence.
• Establish and maintain effective relationships with those contacted in the course of work working both independently and cooperatively with others.

• High school diploma or GED
• Three years of experience in records/information management and familiarity in reviewing confidential data and working within the public sector or law enforcement.
• Washington State Access Certification required (or ability to obtain within six months of hire) and maintain certification throughout the course of this assignment with the department.
• Drivers License may be required.

• Customer Focus: We are focused on the needs of the customer and on developing strong relationships with our customers.
• Instills Trust: Through authenticity integrity and honesty we gain the trust and respect of all of those with whom we work.
• Communicates Effectively: We understand the need to develop multimode forms of communication to address the needs of all the audiences with whom we are engaging. Cultivates Innovation: We are focused on generating new and creative ways for our organization to be successful.
• Values Differences: Recognizing the value that different perspectives and cultures bring to an organization.

Drug Use
The use of illegal drugs referred to in this acknowledgement means the use of drugs which are unlawful under the provisions of the Uniform Controlled Substances Act in this state or its equivalent in any other jurisdiction. (Misuse of Prescription drugs will be reviewed on a case-by-case basis.) Simple possession of most of the following substances will be considered on a case-by-case basis and may be grounds for disqualification. Note thatanyuse or abuse of drugs may be grounds for disqualification or contribute to rejection during the background investigation; these are merely the automatic disqualifiers.Please call the Personnel Services Unit before applying if you are unsure if the standard applies to you.The City of Bellevue is a Drug Free Workplace.

The following drug involvement will be disqualifying:
Usage:

• Any use of heroin
• Any possession or use of GHB or any other date rape drug including giving it to others
• Any use of any illegal drug within three years of application* (Excludes marijuana which is addressed below.)
• Misuse of Prescription drugs will be reviewed on a case-by-case basis.
• Any use of illegal drugs (other than marijuana) since applying to or while employed by any law enforcement agency (including military police agencies). Please note that while many states have decriminalized marijuana it is still federally illegal and police officers are expected to adhere to all laws and regulations on and off duty.

• Any participation in or allowing of the manufacture selling offering to sell cultivation warehousing distribution holding or transporting for another transporting for sale or financing of any illegal drugs/narcotics within five years of application* including extraction and concentration of THC oils from marijuana for the production of honey wax dabs or any other THC concentrate
• Any distribution of illegal drugs or illegal distribution of marijuana since applying* to and/or while employed by any law enforcement agency (including military police agencies)

• Any prescription forgery prosecuted undetected or otherwise within five years of application*

• Any adult felony conviction.
• Any juvenile felony conviction within the past five years.
• Any misdemeanor conviction for a crime involving moral turpitude.
• Commission of any crime of violence including domestic violence.
• Commission of any sexual offense within the past five years.
• Any conviction of a felony crime at any time while employed in any capacity with a Law Enforcement Agency (including volunteer intern and reserve positions).
• Any single theft of property or money in excess of $100 value within the past five years.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks including at least one prior supervisor.
• Some positions may require completion of a criminal background checkprior to start employment
• Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at or .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

any technical difficulties with your application please contact the NEOGOV support line at .

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