Administrative Assistant 3
Administrative Assistant 3
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Job Description
ARIZONA HISTORICAL SOCIETY
The Arizona Historical Society is a nonprofit organization and state agency established in 1864. AHS connects people through the power of Arizonas history. AHS collects preserves and tells the story of Arizonas past through museum exhibitions libraries and archives historic sites educational programs and the Journal of Arizona History. AHS seeks to be the driving force strengthening Arizonas communities by promoting history through leadership partnership and scholarship.
ADMINISTRATIVE ASSISTANT III - EDUCATION
Arizona Heritage Center
1300 North College Avenue
Tempe Arizona 85288
Hourly: $17.00
Grade: 17
Open Until Business Needs Are Met
Coordinates the activities of the Education Volunteers and Facility field trips; initial program planning design and implementation responsibilities within the guidance of the Education team.
Manage and track hours correspondence purchase orders invoices and payments for volunteers and programs that require payment. Handle deposits and tracking within the appropriate programs and work closely with the accounting team to ensure accuracy of documentation.
Provide training guide books and offer support for on site tours.
This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.
Performs a variety of complex administrative tasks for an executive administrator or program manager including research special projects budget preparation and control manpower and operations planning and report preparation
Prepares documentation and represents the administrator at meetings workshops and seminars
Coordinates administrative matters between organizational units
Composes correspondence on a wide variety of subjects
Knowledge:
Agency or program rules regulations and operating procedures; accounting and budgeting procedures
Educational guidelines pertaining to K-12
Skills:
Oral and written communication
Abilities:
Plan analyze coordinate activities and establish priorities; develop effective operating procedures
BA in Education History Public History Museum Studies or related field or 3 years experience
Must be able to obtain a valid Arizona State drivers license
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Retirement plan
Health and dental insurance
Vacation with 10 paid holidays per year
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life insurance
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS)
Please note enrollment eligibility will become effective after 27 weeks of employment
If you have any questions please feel free to contact Brian Westerberg at
Employment Type
Full-Time
