Procurement and Contracts Supervisor

Procurement and Contracts Supervisor

Pay rate: $31.00 hr

Temp : 3-6 months opportunity to apply for permanent position

Job Location: 445 Winn Way Decatur GA 30030

Hours: M-F 8:15-5:00

GENERAL POSITON DESCRIPTION: Supervises guides and/or instructs the work

assignments of subordinate staff. Develops coordinates and monitors the agency purchasing

inventory contract and bidding process throughout the procurement cycle. May manage

purchasing card program. Plans and executes procurement strategies that are designed to

maximize customer satisfaction and minimize cost. Develops and maintains effective working

relationships with internal and external stakeholders. Manages category and vendor performance.

Serves as a subject- matter expert.

TYPICAL TASKS:

Develops Request for Quotes (RFQs) Request for Proposals (RFPs) and other

solicitation documents based on specified sourcing strategies. Checks and corrects issues with

technical writing such as clarity of specifications and grammatical errors. Conducts the technical

writing of solicitation documents in compliance with applicable laws policies and procedures.

Supervises and plans the work of staff in performing procurement responsibilities.

Provides staff with clear performance expectations and objectives. Tracks and reviews

established metrics to provide constructive feedback and evaluate the performance of staff.

Identifies training and/or development opportunities for assigned staff.

Develops communicates and implements agency procurement strategy. Sets sourcing

strategy based on overall procurement objectives customer needs supply market dynamics

technological changes in the marketplace and other relevant factors. Establishes work plans and

identifies key members for solicitation team. Compiles and analyzes data.

Develops negotiation strategies based on vendor response and market analysis to identify

possible outcomes. Leads negotiation with selected vendors . Guides the strategic sourcing team

to award the contract to the most qualified vendor.

Serves as central point of contact for customers and vendors. Establishes and maintains

effective channels of communication and working relationships with customers and vendors.

Facilitates communication of solicitations in accordance with established formats and

timeframes. Supports the capture of all documents related to solicitation into Document

Retention. Answers protests and/or vendor questions for specific solicitations in accordance with

established timeframes. Ensures that customer service standards are met in all procurement

activities for category(s).

Manages category(s) and contracts on an on-going basis in accordance with the overall

category procurement strategy and priority targets.

Evaluates and monitors contracts performance to ensure compliance with contractual

obligations and to determine need for changes.

GENERAL POSITION SUMMARY JOB TITLE: PURCHASE/PROCUREMENT AGENT SPV

POSITION# 010013 JOB CODE: FEP023

PAY GRADE: L

Establishes and or maintains the inventory control systems and a records retention and

disposal system.

Organizes procurement storage and inventory maintenance and distribution of supplies

equipment and services.

Utilizes computer skills to create manage analyze and document sizable datasets and /or

research information. Prepares technical or statistical reports.

Insures the development and capture of knowledge management activities.

Develops and maintains professional knowledge of the procurement field. Complies with

the Georgia Procurement Manual procurement rules and regulations. Understands legal

implications and possible complications. Identifies and attends appropriate training related to

procurement field.

MINIMUM QUALIFICATIONS/SPECIAL REQUIREMENTS:

Associate degree in accounting or business or a directly related field from an accredited college

or university and four (4) years of job-related experience in a procurement environment which

included one (1) year in a lead worker team leader or supervisory role; or Technical diploma in

accounting or business from an accredited college or university and five (5) years of job-related

experience in a procurement environment which included one (1) year in a lead worker team

leader or supervisory role; or two (2) years of experience at the lower level Procurement Agent 3

(FEP022) or position equivalent.

PREFERRED QUALIFICATIONS/SKILLS:

Bachelors degree in accounting or business or a directly related field from an accredited college

or university and five (5) years of progressively higher level of responsibility in a procurement

supervisory role three (3) years writing evaluating and awarding solicitations three (3) years

contract negotiation experience and the GCPA designation or equivalent State Government

designation in Procurement. Prefer experience in government environment.

WORK CONDITIONS:

Operates in both an office and a field environment. In the event of an emergency this position is

part of the Incident Command Structure.

The DBOH is an Equal Opportunity Employer. ADA requires the DBOH to provide reasonable

accommodations to qualified individuals with disabilities. Prospective and current employees are

invited to discuss accommodations.