HR Records Specialist - Internal to Dept of Public Safety (DPS)
HR Records Specialist - Internal to Dept of Public Safety (DPS)
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$ 37782 - 50000
1 Vacancy
Job Description
Description of Work
- Are you looking for an administrative role with a high-performing team Consider this HR Records Specialist with the HR Directors Office in the North Carolina Department of Public Safety.This is an INTERNAL POSTING open ONLY tocurrentthe NC Department of Public Safetys current employees and eligible RIF candidates. Temporary employees are eligible to apply.This HR Records Specialist position maintains all Human Resources records for the agency and ensures that they align with the policies procedures and regulations that govern them. This position handles records requests classification and storage of personnel files checking and validating HR information and maintaining employee records and documentation. To be successful in this role. it is critical that the employee in this role maintains a current knowledge of records management systems and retention policies to help in the improvement of document control data integrity and effectiveness in the HR department.Job duties for this position include:
- Organizing maintaining and securing all HR records within the agency
- Filing and retrieving personnel files in conformity with records retention policies and legal requirements
- Guaranteeing the integrity of records including their paper and digital storage maintenance privacy maintenance and compliance
- Receiving and responding to records requests for employee records background checks and public information requests
- Working with legal counsel and HR staff to ensure records are correctly handled
- Checking reviewing altering and correcting inaccuracies in HR systems to ensure that data is consistent and current
- Participating in audits of digital and paper records
- Assessing and advising on possibilities for improvement of HR records management systems to maintain efficiency and compliance including the use of electronic records rearranging of files and record retention conformance
- Assisting HR managers with projects and training on records management and other aspects of HR
- Providing employment verification and maintaining I-9 forms
This position requires the ability to:- Maintain confidentiality in the performance of job duties and the review of records
- Use HR transaction systems such as the Human Capital Management system Workday
- Show strong attention to detail good communication skills and proficiency with Microsoft Office applications
- Participate in records quality control efforts
- Support HR processes such as employment verification reporting and employee data changes
- Interpret and apply HR policies to staff
- Apply knowledge of data collection storage organization manipulation and/or analysis of data in performance of daily job duties
- Use office equipment (i.e. phones fax computers printers etc.) to maintain records
- Identify and understand issues problems and opportunities associated with records retention and maintenance and identify solutions
- Present communication clearly and effectively as well as adjust communication methods to meet the needs of the audience
This is a full-time position (40 hours per week) withState Benefitsincluding paid vacation paid sick leave paid holidays retirement and health insurance.To viewan example oftotal compensation please click hereNC OSHR: Total Compensation Calculator. This position reports to an office in Raleigh NC and works Monday - Friday 8am - 5pm.The mission of DPS is to safeguard and preserve the lives and property of the people of North Carolina through prevention protection and preparation. DPS iscomprisedof approximately 6000 permanent positions andnearly 13000NC National Guard soldiers andairmen.DPS employees help to ensure North Carolina is a safe place to live work and visit through effective law enforcement juvenile justice programs emergency response and recovery and homeland security preparedness.
About the Human Resources Office:The Human Resources Office administers a comprehensive human resources program for statewide employees in the areas of Employee Relations Salary Administration Classification and Compensation Operations Employment Policy and Compliance Organizational Development and Performance and Benefits Administration. Knowledge Skills and Abilities / Competencies
DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to theState Human Resources Actwith the most qualified individuals.
The KnowledgeSkillsand Abilities (KSAs) listed below along with the Minimum Education and Experience(E&E)are REQUIRED toqualify for this position.All work history and education(includingaccuratedates of employment/attendance)must be documented on the application.Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application.Acompleteall-inclusiveapplicationmaximizesan applicantspotentialtoqualify for theposition as well as thehighestpossiblesalary.Salarywill be based on relevant qualifications internal equityand budgetary considerations pertinent to the advertised position.Click here for more information and application resources.
Resumesmaybe attached as a supplement to the application but arenota substitution for a complete application.
To qualify for this position applicants mustdemonstrateALL ofthe followingKSAs:
Knowledge of the maintenance procedures for North Carolina HR records
Experience advising others on the retention maintenance storage or integrity of HR records
Experience compiling and/or organizing printed and electronic records
Knowledge of I-9 and/or employee verification procedures
Management Preferences(Optional):Theseskillsare notbut managers may choose to interview/select applicants whodemonstrateManagement Preferences.
Experience maintaining human resources records
Experience using records management software
Experience with data privacy and security procedures
Experience maintaining compliance with legal and regulatory requirements
Minimum Education and Experience Requirements
- Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHERyearsof education OR years ofdirectly relatedexperience OR a combination of both. See details.High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA) weare committed tofull inclusion of qualified applicantsand willreview requests for reasonable accommodationto perform essential job functionsduring the hiring process or while on the job.
Public Service Loan Forgiveness Program
For applicants withstudent loans becoming a state employeemayinclude eligibility forthe Public Service Loan Forgiveness Program.Visitto learn more.
Transcripts
Attaching transcripts is optional however we recommend applicants attach unofficial transcripts toassistin providing credit for education including in substituting education gained for experience. Additionally qualifying for some positions may require validating hours of coursework in a specific field of study and transcripts are crucial to awarding credit. Degrees and transcripts must be achieved from an appropriately accredited college or university.
Applicants who earned college credit hours but did not complete a degree program must attach an unofficial transcript to receive credit for education.
Internationaldegrees and transcripts must be evaluated for accreditation by a recognized evaluation serviceby the closing date of this posting.Failure to provide documentation may result in ineligibility.The National Association of Credential Evaluation Services (NACES)has several options toprovidecredential verification: seeking Veterans Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Dutythat includes Character of Discharge - Member 4 or Service 2 form)to the application.
Applicants seeking National Guard Preference:
Acurrent member of the NorthCarolinaNational Guard in good standingmust attach a NGB 23A (RPAS).
A formermember of the North CarolinaNational Guard who served for at least 6 years and weredischarged under honorable conditions must attach either a DD256 or NGB 22.
The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape.PREA Hiring and Promotion Prohibitions
Due to the volume of applications received we are unable to provide informationregardingthe status of your application.Please log in to yourGovernment Jobsaccount and click Application Status.If you are selected for an interview you will be contacted bythe hiringmanager. If you are no longer under consideration you will receive an email notification.
For technical issues with your application please call the Applicant Support Help Line at . If there are any questions about this posting other than your application status please contact Faith Riggsbee at .
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Required Experience:
Unclear Seniority
Employment Type
Full-Time
