Associate Director of Athletics - Logistics and Support
Associate Director of Athletics - Logistics and Support
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 90000 - 115500
1 Vacancy
Job Description
Job Details
Description
Position Description
The Associate Director of Athletics will focus on enhancing our athletic programs by implementing efficient systems for onboarding coaches oversee transportation for athletes and be the first point of contact and regularly update the athletic website with current program information. The Associate Director of Athletics will streamline athletics communication so that all LWHS community members are up to date on the weekly athletics schedule. This role is also responsible for promoting an equitable and inclusive experience for all participants.
Primary Responsibilities:
Onboarding and Compliance
- Update and manage the HR system to ensure appropriate onboarding of all coaches each season including reference checks required training and certifications.
- Provide guidance and support to coaches in the development and implementation of practice plans team dynamics and game strategies.
- Assist in recruiting hiring and evaluating coaching staff for all sports teams.
- Ensure compliance with all onboarding procedures.
Transportation Coordination
- Manage the system for transportation oversight which includes tracking and communicating all transportation requests.
- Confirm and communicate transportation schedule and serve as the primary contact for bus companies and coaches
- Use an online system to order buses and manage transportation requests.
Website and Communication
- Oversee and update the athletic section of the school website.
- Ensure all athletic rosters are input into Blackbaud within one week of the season starting.
- Send the weekly athletic schedule to the community including a link in the internal weekly employee newsletter (HHH).
- Inform the LWHS community of the weekly athletic schedule and its impact on academic classes
- Serve as a liaison between the athletic department and school administration faculty parents and the local community.
- In coordination with the Communications Manager update weekly the school bulletins with schedules scores photographs videos and notices as appropriate.
- Help promote school spirit and pride through athletic programs and community outreach initiatives.
- Manage relationships with photographers for team photos and senior banners and updating promotional materials for marketing purposes signage and senior celebrations
Sports Booster
- Coordinate sports kickoffs for each season.
- Plan and organize sports banquets for each season.
- Ensure each team has at least one highly capable team parent with two or three preferred for added support.
- Set guidelines for team parents
- Collaborate closely with the athletics department to synchronize the timing of events.
- Senior Days: Celebrate the seniors by selecting a home game in advance to serve as Senior Day. Ensure the Director of Athletics is present at the game and coordinate the event with the coach.
Health and Safety
- Work with the Athletic Trainer to ensure the health and safety of all athletes during practices games and events.
- Ensure adherence to safety protocols and emergency procedures during athletic activities.
- Distribute student-athlete medical forms to coaches highlighting any medical conditions they need to be aware of.
- In coordination with the Health and Safety Coordinator ensure athletic physicals (clearance) are updated annually. Coordinate with the Health and Safety Coordinator the trainer and coaches a schedule of athletic physicals.
Administrative
- Collaborate with the Associate Director of Athletics and the Business Office to manage the Athletics Department budget.
- Coordination with coaching staffs to maintain records rosters (including creation of and updating) for all seasons and partner with AD and Athletic trainer regarding athlete tracking to ensure records are accurate and up to date.
- Maintains and keeps the current calendar of athletic programming of practices contests and facilities
- Performing weekend evening or overnight duties as assigned.
- Support AD with coordination of game management and supervision for athletic contests as required by the BCL-BAC NCS CIF or Lick-Wilmerding High School as directed by Director of Athletics
- Perform other duties as assigned.
Qualifications
Qualifications
- Bachelors degree required
- Minimum of three years of experience in high school athletics or a related field with comparable experience At least two years of increasing responsibility in budget finance or related management areas
- Demonstrated knowledge and/or experience with high school athletics
- Strong leadership communication (written and oral) and organizational skills
- Proven ability to manage multiple projects in a fast-paced environment
- Effective supervision and management skills
- Initiative-driven and self-directed with the ability to both lead and collaborate
- Enjoys working with student-athletes and coaches
- Demonstrates a strong commitment to equity inclusion and cultural competency
- Able to engage and support students from diverse backgrounds
- Works effectively with multiple constituencies including staff students families and the broader community
- Open to feedback and able to incorporate it into practice
Other Requirements
- Availability to work occasional evenings and weekends as needed
- Understanding of league and conference rules and regulations
- Ability to advocate for the athletics program both within and beyond the school
- Technologically proficient; able to use tools to enhance communication organization and department efficiency
- Personal qualities of integrity optimism flexibility and a sense of humor
Compensation and Benefits
Lick-Wilmerding High School offers a competitive salary and comprehensive benefits package aligned with the San Francisco Bay Area market. The school covers 100% of the cost for employee medical and dental insurance and provides a robust 403(b) retirement plan with a generous employer contribution and match of up to 7%. Additional benefits include life insurance long-term care insurance and access to flexible spending accounts (FSA).
Staff enjoy freshly prepared lunches daily during the school year made from scratch by our caf team with accommodations available for a wide range of dietary needs.
Required Experience:
Director
Employment Type
Full-Time
