Special Events Assistant
Special Events Assistant
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$ 40019 - 43700
1 Vacancy
Job Description
Job Description
The City of Murphy redefines the local government experience for its employees citizens and businesses; disrupting the perception of what municipal government is. We do this under the banner of being One City One Team of public servants committed to exceptional service delivery by honoring our core values of beingC.O.O.L.
- RespeCtful by providing considerate and thoughtful service to a diverse City with the goal of maintaining an inclusive atmosphere that fosters collaboration and innovation.
- ProfessiOnal by being knowledgeable competent and efficient in service to all with the goal of maintaining high standards of behavior and work ethic while elevating each other as a Murphy team in efforts to deliver high-quality outcomes.
- TrustwOrthy by delivering service in an open honest and timely manner with the goal of fostering trust in all our relationships by maintaining integrity and high levels of accountability.
- FriendLy by committing to a harmonious engaging and positive work environment with the goal of providing exceptional service to our internal and external customers.
Are you a COOL individual looking for a COOL place to work This might be the place for you and the COOLest job youve ever had!
The City of MurphyParks & Recreation Departmentseeks to add aSpecial Events Assistantto its dynamic team!Under direct supervision the Special Events Assistant supports the planning coordinating and execution of city-sponsored recreation & community events. This position performs a variety of administrative logistical and on-site tasks to assist the Special Events Manager in delivering high-quality community experiences. Duties include coordinating with vendors sponsors and volunteers supporting overall event logistics and helping ensure compliance with related processes and procedures.
Schedule Commitment
This is a full-time non-exempt position that works a schedule of Monday-Friday 8am-5pm and requires evening and weekend availability as required.
For application support or to check the status of your application contact Human Resources by e-mailing
Examples of Duties
Coordinates the planning preparation and day-of coordination for City of Murphy Parks and Recreation events.
Assists the Special Events Manager with all other community events throughout the year.
Supports event logistics such as setup and breakdown coordination equipment preparation supply inventory/distribution signage and site layout.
Collects and processes event registration and vendor applications for participation in special events ensuring all documentation is complete and submitted on time.
Supports ongoing communication with vendors performers sponsors and community partners including follow-ups confirmations and event-day coordination
Assists in the coordination of event timelines task lists and staff/volunteer assignments.
Responsible for managing volunteers and coordinating volunteer logistics for events including outreach communication scheduling setup and on-site support to ensure successful events.
Provides on-site support during events including vendor management registration crowd assistance information distribution and activity facilitation.
Tracks and organizes event supplies and equipment; assists with inventory and restocking as needed.
Serves as a point of contact for public inquiries related to special events; provides friendly and professional customer service.
Assists with creating post-event reports surveys and basic data collection (attendance feedback photos etc.).
Provides administrative support including filing printing communications and tracking invoices or payments as directed.
Provides front desk customer service at the Murphy Community Center as needed; may assist patrons with facility reservations program registration membership signups and general inquiries.
Maintains composure and professionalism while continuing to execute their duties without direction during live events and briefings.
Travels to attend meetings conferences and training.
Typical Qualifications
MINIMUM QUALIFICATIONS
High school diploma or equivalent required
One year of experience working with the public for recreation events
Valid State of Texas class C drivers license
PREFFERED QUALIFICATIONS
Experience with CivicRec software
Canva or other design software
Volunteer management experience related to events
SPECIAL REQUIREMENTS
Must be able to perform physical activities to include kneeling bending twisting dragging pushing pulling and lifting up to 50 pounds of various recreational and athletic equipment
Employment Type
Full-Time
