Program and Events Manager
Program and Events Manager
Posted on :
18-06-2025
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1 Vacancy
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Job Description
Job Description Summary
The Or Initiative and Presidential Studies programs at Chapman University seek a Programs and Events Manager to support the planning implementation and administration of their research programs and academic events. This position will play a central role in ensuring the success of both programs day-to-day operations and events. The ideal candidate will have experience in both administrative support and event coordination in a higher education or research-focused environment be highly organized and proactive and a central part of the programs teams. The Program and Events Manager is a full-time exempt position that supports both the Or Initiative and Presidential Studies with time and responsibilities divided based on program needs (approximately three-fifths of time dedicated to the Or Initiative and two-fifths to Presidential Studies). Both programs are housed within the School of Communication at Chapman University. This is a hybrid position requiring three days per week in-office in Orange CA with additional days in-office needed during event weeks. The Or Initiative is a new program dedicated to fostering civil discourse among middle school high school and college students with a particular emphasis on the Middle East conflict combating antisemitism and other politically contentious issues. The Or Initiatives work includes development of evidence-based curriculum educator trainings research and evaluation and events and convenings. Presidential Studies is an interdisciplinary initiative focused on the American presidency exploring its historical political and cultural significance. It offers students opportunities for research internships and engagement with presidential scholarship and archives emphasizing civic education leadership and the study of executive power in U.S. history and contemporary politics.
Responsibilities
Program Management Develop and maintain clearly organized efficient digital file systems to support project management and team communication for Or Initiative and Presidential Studies programs Manage shared calendars for program staff and set up coordinated activities events and internal and external meetings. Monitor and administer program and project revenues and expenses; may participate in the development of new funding proposals. Provide logistical travel and scheduling support to program directors and staff. Maintain accurate and organized event documentation budgets and correspondence. Serve as main contact for students faculty staff other departments and/or external constituencies on day-to-day programmatic operational and administrative matters. Monitor and administer program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Maintain program and project records and support development of data reports and summaries. Event Management Plan and execute campus events including symposia workshops speaker series and convenings for Or Initiative and Presidential Studies. Manage event logistics such as venue booking catering AV setup vendor contracts press releases and inquiries and on-site coordination. Promote programs through print and digital channels in collaboration with Chapman U communications staff. Track event attendance and feedback manage mailing lists and prepare post-event assessments and summaries. Perform other duties as assigned.
Required Qualifications
Bachelors degree desired. An equivalent combination of education and progressive professional experience may be considered. At least three years of experience in program management event planning or administrative operations preferably in a university research institute or nonprofit environment. Demonstrated ability to manage complex projects coordinate cross-functional teams and oversee program operations from planning through execution. Proven success supervising or mentoring staff student workers or project teams. Strong organizational and time-management skills with the ability to balance multiple priorities under tight deadlines. Exceptional written and verbal communication skills including the ability to draft and edit professional correspondence reports and marketing materials. Comfort interacting with diverse stakeholders including students faculty administrators and external partners. High level of discretion diplomacy and professional judgment and ability to maintain confidentiality. Advanced proficiency with Microsoft Office (Word Excel Outlook) and Teams Google Workspace and other task/project management tools such as Asana and Trello. Ability to use and learn enterprise systems (e.g. PeopleSoft Salesforce Eventbrite). Experience managing digital filing systems calendars and event logistics using collaborative platforms. Ability to gather interpret and report on data to support program goals and budget management. Familiarity with budgeting financial tracking and cost-control procedures.
The Or Initiative and Presidential Studies programs at Chapman University seek a Programs and Events Manager to support the planning implementation and administration of their research programs and academic events. This position will play a central role in ensuring the success of both programs day-to-day operations and events. The ideal candidate will have experience in both administrative support and event coordination in a higher education or research-focused environment be highly organized and proactive and a central part of the programs teams. The Program and Events Manager is a full-time exempt position that supports both the Or Initiative and Presidential Studies with time and responsibilities divided based on program needs (approximately three-fifths of time dedicated to the Or Initiative and two-fifths to Presidential Studies). Both programs are housed within the School of Communication at Chapman University. This is a hybrid position requiring three days per week in-office in Orange CA with additional days in-office needed during event weeks. The Or Initiative is a new program dedicated to fostering civil discourse among middle school high school and college students with a particular emphasis on the Middle East conflict combating antisemitism and other politically contentious issues. The Or Initiatives work includes development of evidence-based curriculum educator trainings research and evaluation and events and convenings. Presidential Studies is an interdisciplinary initiative focused on the American presidency exploring its historical political and cultural significance. It offers students opportunities for research internships and engagement with presidential scholarship and archives emphasizing civic education leadership and the study of executive power in U.S. history and contemporary politics.
Responsibilities
Program Management Develop and maintain clearly organized efficient digital file systems to support project management and team communication for Or Initiative and Presidential Studies programs Manage shared calendars for program staff and set up coordinated activities events and internal and external meetings. Monitor and administer program and project revenues and expenses; may participate in the development of new funding proposals. Provide logistical travel and scheduling support to program directors and staff. Maintain accurate and organized event documentation budgets and correspondence. Serve as main contact for students faculty staff other departments and/or external constituencies on day-to-day programmatic operational and administrative matters. Monitor and administer program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Maintain program and project records and support development of data reports and summaries. Event Management Plan and execute campus events including symposia workshops speaker series and convenings for Or Initiative and Presidential Studies. Manage event logistics such as venue booking catering AV setup vendor contracts press releases and inquiries and on-site coordination. Promote programs through print and digital channels in collaboration with Chapman U communications staff. Track event attendance and feedback manage mailing lists and prepare post-event assessments and summaries. Perform other duties as assigned.
Required Qualifications
Bachelors degree desired. An equivalent combination of education and progressive professional experience may be considered. At least three years of experience in program management event planning or administrative operations preferably in a university research institute or nonprofit environment. Demonstrated ability to manage complex projects coordinate cross-functional teams and oversee program operations from planning through execution. Proven success supervising or mentoring staff student workers or project teams. Strong organizational and time-management skills with the ability to balance multiple priorities under tight deadlines. Exceptional written and verbal communication skills including the ability to draft and edit professional correspondence reports and marketing materials. Comfort interacting with diverse stakeholders including students faculty administrators and external partners. High level of discretion diplomacy and professional judgment and ability to maintain confidentiality. Advanced proficiency with Microsoft Office (Word Excel Outlook) and Teams Google Workspace and other task/project management tools such as Asana and Trello. Ability to use and learn enterprise systems (e.g. PeopleSoft Salesforce Eventbrite). Experience managing digital filing systems calendars and event logistics using collaborative platforms. Ability to gather interpret and report on data to support program goals and budget management. Familiarity with budgeting financial tracking and cost-control procedures.
Required Experience:
Manager
Employment Type
Temp
Key Skills
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