HRIS & Payroll Administrator
HRIS & Payroll Administrator
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Job Description
Job Title: HRIS & Payroll Administrator
Department: Human Resources
Reports to: Director HR
FLSA Status: Exempt
Location: Hybrid
Job Summary
The HRIS & Payroll Administrator is responsible for the accurate and timely processing of payroll and for managing the organizations Human Resources Information System (HRIS) to ensure data integrity system optimization and regulatory compliance. This role serves as a key liaison between HR Finance and external vendors.
Major Responsibilities/Activities
Payroll
- Lead the bi-weekly payroll process to ensure timely accurate and compliant payroll execution including processing bonuses shift differentials and commissions as directed.
- Ensure accurate processing of payroll deductions including benefit and retirement plan contributions garnishments and other withholdings.
- Serve as the subject matter expert for payroll-related system functions and questions.
- Ensure compliance with payroll-related federal state and local regulations and stay up to date on best practices.
- Collaborate with applicable vendors to ensure timely and accurate completion of 5500 filings payroll tax filings EEO filings and other filings as needed.
- Complete payroll-related audits in accordance with the continuous audit schedule.
- Prepare payroll reports for internal stakeholders ensuring accurate documentation and data analysis.
- Assist with year-end payroll processes including tax filings W-2 forms and annual reporting.
HRIS
- Administer maintain and troubleshoot the Companys HRIS platform.
- Ensure data integrity by performing regular audits and making necessary updates or corrections.
- Coordinate with HR to process employee changes ensuring the HRIS is up-to-date and accurate.
- Serve as the main point of contact for system issues and provide day-to-day support to HR team members and other users.
- Generate and distribute standard and ad-hoc HR reports and dashboards for leadership and compliance purposes.
- Support the implementation of new system features enhancements or integrations.
- Maintain system documentation and process workflows.
- Monitor compliance with data privacy regulations and company policies.
- Perform other duties as assigned.
Required Education Skills & Experience
- Bachelors degree required ideally in a field such as Human Resources Finance or Business.
- 3 5 years of experience directly administering HRIS and payroll including policy/procedure creation and enforcement.
- Knowledge of all relevant employment and pay laws with the ability to interpret and apply them within daily business decisions impacting organization performance.
- Exceptional organizational skills with the ability to manage time prioritize work effectively meet deadlines and remain productive amid frequent interruptions and with limited supervision.
- Strong attention to detail accuracy and deadlines.
- Excellent customer service and communication skills.
- Proficiency in Microsoft Office products and experience with HRIS or payroll platforms.
- Ability to adapt to changes in work environment procedures priorities and job duties.
- Ability to handle sensitive and confidential information.
- Proficiency in English is necessary for job-related communication including understanding policies writing correspondence and engaging with colleagues or clients.
Preferred Experience
- Experience with Paylocity.
Working Environment
- The office environment is a controlled indoor setting with minimal exposure to adverse conditions.
- Noise levels in the office are typically moderate and consistent with a standard office setting.
- For employees approved to work in a hybrid or remote setting a quiet private workspace free from significant distractions is required to ensure productivity during work hours.
- A reliable internet connection is required for hybrid/remote work. EMSMC will provide necessary equipment including a computer monitor keyboard mouse and headset.
Physical Requirements:
- Sitting: frequent and prolonged periods of sitting at a desk while working on a computer.
- Communication: frequent and prolonged periods of speaking listening reading and writing.
- Fine motor skills: frequent use of hands for typing and operating a computer mouse.
- Movement: occasional walking and climbing of stairs; limited bending kneeling lifting and carrying of office-related items.
- Travel: must be able to travel occasionally to attend required company meetings.
Employees must be able to perform the essential functions of this position. Reasonable accommodations will be provided to qualified individuals with disabilities as needed to support their ability to perform these essential functions. If you require an accommodation for this position or to participate in the application process please contact HR at .
Required Experience:
Unclear Seniority
Employment Type
Full Time
