Facilities Coordinator
Facilities Coordinator
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
An exciting opportunity has arisen for a Facilities Coordinator to join JLLs Integrated Facilities Management business at one of our key accounts in Lyon France. The Facilities Coordinator will have the responsibility to deliver the Facilities services and will assist the Facilities Manager in France and Switzerland with administration and operational activities in accounting and finance reporting vendor oversight purchasing of material equipment & supplies occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team and have the capability to lead smaller operational projects.
What this job involves:
Client/Stakeholder Management
- Provide superior customer service to meet on-site clients expectations.
Procurement & Vendor Management
- Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors works). As a start on specifically: Dining Cleaning and Interior/Exterior landscaping
- Assist in the procurement of vendors and services as required
- Keep local Client informed of supplier/service performance
Finance Management
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
- Ensure prompt and accurate management of purchase orders
- Management of the administration related to the needs of the service; tables for tracking the sending of invoices updating the database of GDV employees management of Wifi-guest etc.
Health & Safety Management
- Conduct regular audits to ensure safety procedures on site are in place and working
- Assist in carrying out safety procedures when needed
Site Operations Management
- Deliver the FM Services accordingly to the Clients procedures and JLL best practices. Show with clients and employees always a positive and active behaviour and service minded approach.
- Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
- Provide support for regular reporting packages
- Sorting and distribution of mail (except registered mail) or parcels - internal and external
- Collect and box documents from reprography 23 kg packages
- Ensure all shipments leaving the reprography department (STACI)
- Administrator of the P4P badge management software in close collaboration with the HR department and the Horoquartz supplier.
- Monitoring of employee starters and leavers internal office moves or changes within departments and update employee services accordingly.
- Rental car reception (SIXT) management. Receive car key inform employee of their arrived rental car hand over keys
Risk Management
- Assist in the implementation and management of property risk management program
- Support the implementation and monitoring of disaster recovering and business continuity plans (support on Mercks local 2800 program)
- Follow established escalation procedures and incident reporting procedures
Sound like you To apply you need to be able to demonstrate the following skills and experience:
- Fluent in French
- Good knowledge of English Strong interpersonal skills to manage a wide range of service providers
- Excellent written and oral communication skills
- Strong computer skills in Microsoft Office
- Proficiency in using specific equipment: franking machine envelope stuffing machine software use Fedex Chronopost GDV
- Willingness to help colleagues
- Ability to solve problems or improve operations
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Missions
- Soutenir les besoins ponctuels du FM
- tre capable de fournir les bonnes informations au technicien concernant lentretien du btiment (CVC problmes dlectricit etc.).
- Comprendre les exigences oprationnelles et techniques du site et sassurer que les contrats en cours soient maintenus
- Examiner et effectuer des contrles ponctuels pour sassurer que les fournisseurs/prestataires de services respectent leurs obligations contractuelles envers le client.
- Veiller ce que des inspections dtailles du btiment soient rgulirement effectues et fassent lobjet dun rapport en temps voulu.
- Sassurer que la gestion de loutil de travail (Corrigo / GMAO) soit utilis efficacement et que les demandes soient traites en temps et en heure.
- Sassurer du bon suivi du plan de maintenance prventif
- Comprendre et respecter les normes EH&S de Merck et JLL et signaler toute anomalie.
- Grer et aider rpondre aux besoins oprationnels du site tels que la rception la prparation des salles de runion (dplacement des cloisons des quipements etc.) linteraction avec les propritaires
- Soutenir en tant que membre cl de lquipe rpondre aux situations durgence
- tablir et entretenir une relation troite avec le client les parties prenantes locales et les employs du client
- Travailler en collaboration avec les collgues de lquipe des installations tant au sein du compte Merck que dans le rseau plus large de Jones Lang LaSalle
- Grer la rception le tri et la distribution du courrier recommand des colis internes et externes.
- Gestion et suivi de la boite courriel de la rception
- Grer les convocations de la mdecine du travail du site en lien avec ladministration de la sant au travail.
- Rceptionner et acheminer les appels tlphoniques
- Rceptionner les visiteurs (si ncessaire) pendant la pause djeuner de lagent de scurit
Ce poste vous attire Voici le profil que nous recherchons
- Franais courant
- Bonne connaissance danglais
- Solides comptences interpersonnelles pour grer un large choix de prestataires de services
- Trs bonnes comptences en communication crite et orale
- Solides comptences informatiques en Microsoft Office
- Matriser lutilisation dquipements spcifiques : machine affranchir machine de mise sous pli utilisation de logiciels Fedex Chronopost GDV tre prt aider ses collgues
- tre capable de rsoudre les problmes ou damliorer les oprations
Location:
On-site Lyon FRAIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
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For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Employment Type
Full-Time
