Administrative Secretary
Administrative Secretary
Posted on :
16-06-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 4600 - 5607
Vacancy
1 Vacancy
Posted on :
16-06-2025
Job Description
ASSIGNMENT
- POSITION
There is one (1) immediate position available in the District Office. This position is typically eight (8) hours per day five (5) days per week twelve (12) months a year. The tentative work schedule is 8:00 AM to 4:30 PM. An eligibility list is being established to fill future vacancies.If you wish to be considered for the BILINGUALandBILITERATEposition please indicate that in the supplemental questions you will be asked at the end of the application process. You will be tested for your ability to speak and write in the second language as part of the testing process
*Applicants will be sent notifications via e-mail only*The salary for the job classifications are as follows:Administrative Secretary - Range 21.5 : $4600.00 - $5607.00 MonthlySUMMARY OF DUTIES
Administrative Secretary - Bilingual (Spanish) - Range 22: $4720.00 - $5747.00 Monthly
Administrative Secretary - Bilingual/Biliterate (Spanish) - Range 22.5: $4833.00 - $5889.00 Monthly
Under the direction of an assigned District or site-level administrator or designee communicates with other departments managers offices and community groups to coordinate the activities of the assigned office; performs various duties including purchasing budgeting payroll and personnel; compiles data and prepares specialized and comprehensive reports; coordinates projects systems and activities; and serves as lead worker directing clerical employees.
DISTINGUISHING CHARACTERISTICS
The class of Administrative Secretary is distinguished from the class of School Office Manager in that the former provides primary secretarial support for a District or site-level administrator or designee. Incumbents in the class of School Office Manager perform a variety of assignments provides secretarial support and serves in a lead worker capacity for an elementary intermediate or comprehensive high school.
The class of Administrative Secretary is distinguished from the class of Secretary in that the former serves an office which provides a wider scope of services.
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Administrative Secretary
Administrative Secretary - Bilingual (Spanish)
Administrative Secretary - Bilingual/Biliterate (Spanish) EMPLOYMENT REQUIREMENTS
- EDUCATION: Graduation from high school or its equivalency is required.
EXPERIENCE: Equivalent to three years of recent full-time clerical experience is required. Note: Recent experience is defined as experience obtained within the last five years.Applicants must provide a copy of the following at the time of application (please upload the documents to your profile):- High School Diploma or equivalentor highest completed degree (AA/BA/MA) on watermarked paper or copy of diploma.
You may upload your documents to your application or email them to . Applications without supporting documents will be considered incomplete and will bedisqualified.
Transcripts or diplomas from foreign countries must be certified to meet the US equivalent.
LICENSE/LANGUAGE REQUIREMENTS: A valid Class C California Drivers License a good driving record and use of a private automobile may be required and if so must be maintained during employment. The ability to speak and read Spanish and English is required for the class of Administrative Secretary - Bilingual (Spanish).
WORK ENVIRONMENT: Employees in this classification work primarily inside an office environment with frequent interruptions with changing priorities and short deadlines may be required to drive an automobile to conduct work and have direct contact with District staff students and the public.
PHYSICAL REQUIREMENTS: Employees in this classification stand walk sit stoop/bend reach overhead lift and carry up to 20 lbs. use fingers repetitively use both hands simultaneously speak clearly hear normal conversation see small details drive a vehicle use a computer and telephone. EXAMINATION
EXAMINATION OPEN/PROMOTIONAL WITH DUAL CERTIFICATION:
The examination may consist of the following:- Job Related Written Exam
- Structured Interview and Technical Project
- Computer Performance Exams
- Language Assessment (Spanish) (Bilingual and Biliterate)
SUPPLEMENTAL INFORMATION
- PROOF OF EDUCATION
If you received your education outside of the United States you MUST have your degree/transcripts evaluated by an approved agency transcript evaluation service that certifies that your degree meets the United States equivalent for it to be considered. For more information about organizations who offer this service please access the following:
RUSD will only accept evaluations from agencies listed within the document.
ADVANCED SALARY STEP PLACEMENT
New employees are normally placed at Step A of the appropriate salary range for this classification. If the hiring authority requests advanced salary step placement to the Personnel Director the new employees eligibility will be determined in accordance with Personnel Commission Rule and Regulation 17.2.1. The Personnel Commission shall have final approval on any advanced salary step placement requests. Contact the Personnel Commission office for further information if you are hired. Advanced salary placement is only available to employees upon their initial hire.
APPOINTMENT
Candidates who pass all hurdles of the testing process will be placed on an eligibility list in rank order based on final scores including any veterans / seniority credit. The top three ranks of eligibles who are ready and willing to accept the position shall be referred to the hiring administrator for interview. The eligibility list will be established for six (6) months. All new employees are subject to passing a physical examination tuberculosis test background review and must provide satisfactory evidence of authorization to work in the United States. Employment start date is contingent upon fingerprinting and criminal background clearance.
In accordance with Education Code 45301 an employee appointed to this class must serve a probationary period of six (6) months or 130 working days of paid service whichever is longer. No employee shall attain permanent status in the classified service until s/he has completed a probationary period in a class. An employee may be released at any time during the probationary period.
PROCESSING FEE
New employees will be charged a processing fee (approximately $64) for the cost of fingerprinting. This fee must be paid at the time of processing appointment with a MONEY ORDER ONLY payable to RUSD.
VETERANS CREDIT
For entry level classes veterans with thirty (30) days or more of active service (during a time of war or national emergency) who obtain a passing score shall be allowed an additional credit of five (5) points and disabled veterans receive ten (10) additional points. Entry-level positions are defined as all positions within the classified service when the eligible is first employed by the District except for positions designated management or senior management. Veterans must supply a copy of their Form DD214 along with their application in order to receive such credit. Veterans credit can only be applied once upon initial hire.
Employment Type
Full-Time
Key Skills
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