Administrative Assistant II - Referral Support
Administrative Assistant II - Referral Support
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1 Vacancy
Job Description
1.0 FTE on a 220 day work calendar
Location: Linn Benton or Lincoln County
Competitive salary and benefits package
Bilingual Spanish Speaker preferred
If you are interested in this position you can:
Apply at are most interested in finding the best candidate for the job; that candidate may be the one who comes from a less traditional background. We would encourage a candidates application even if they dont believe they meet every one of the qualifications described. If you are unsure whether you meet the qualifications of this position or how this would be determined please feel free to contact Human Resources atto discuss your application.
ADMINISTRATIVE ASSISTANT II -REFERRAL SUPPORT Early Intervention/Early Childhood Special Education (EI/ECSE)
Classification: Classified 220 day Calendar
Reports to: Early Intervention Early Childhood Special Education Program Coordinator
FLSA Status: Non-Exempt
POSITION OVERVIEW
Referral support scheduling and developmental intakes are essential components of the EI/ECSE program. This role often serves as a familys first introduction to our services. Through evaluations we determine whether children qualify for EI/ECSE support.
This position works closely with staff across the three counties and coordinates with other evaluation services offered by the ESD. As the primary point of entry for student-focused services this role acts as the main contact for evaluators community partners site coordinators LBL service providers and families.
QUALIFICATIONS
1. High School diploma or equivalent.
2. Demonstrated knowledge and skills using word processing database and spreadsheet software with a high level of accuracy.
3. Demonstrated effective communication skills including use of telecommunication systems.
4. Working knowledge of basic office procedures and the operation of common office equipment and machines.
5. Experience in the K-12 educational setting is preferred but not required.
6. Spanish bilingual skills preferred but not required.
7. Such alternatives to certain above qualifications may apply as deemed appropriate by the Superintendent and/or Board of Directors.
GENERAL INFORMATION
This position has the following expectations and prerequisite abilities.
1. Promotion of equity and diversity in all settings and understanding and commitment to anti-racists principles.
2. Maintain a high level of confidentiality in accordance with HIPAA FERPA and adherence to the competent and ethical educator practices.
3. Maintain compliance with state and federal laws governing all aspects of our agency including ORS OAR IDEA FOIA and CIPA.
4. Exceptional prioritization of tasks timely completion of work assignments ability to take the initiative and work independently with minimal supervision.
5. Demonstrates respectful flexible and effective teambuilding skills of cooperation communication and active participation.
6. Present self and LBL in a professional manner including: in oral and written communication professional disposition when working with others and maintaining professional dress standards.
7. Ability to understand and follow oral and written directives find requested data and present in user-friendly formats for internal and public distribution.
8. Maintain regular attendance at work. Be punctual in meeting deadlines attending meetings and following schedules.
9. Utilize teleservice platform to provide services to educators students and district staff as directed.
10. Ability to lift carry at least 25 pounds.
11. Ability to sit for extended periods of time in a vehicle or work setting.
ESSENTIAL FUNCTIONS
This is not necessarily an exhaustive or all-inclusive list of responsibilities skills and duties associated with this position. The supervisor of this position may modify this list at any time its deemed necessary.
1. Assist with the coordination of evaluations to successfully achieve program and agency goals.
2. Generate maintain distribute and track all referral files for evaluations.
3. Work cooperatively with and respond to requests from other program administrators.
4. Consult with program directors regarding paperwork compliance and referral distribution.
5. Respond to district requests professionally and in a timely accurate basis.
6. Follow up and track all communication with families and staff regarding referral process.
7. Maintain a calendar of all evaluations being completed with all appropriate details within the EI/ECSE program.
8. Schedule evaluation appointments with parents and inform evaluation team.
9. Maintain a database of records required for reporting to program directors and constituent district leadership.
10. Generate reports on a regular basis for each program director specific to each programs needs.
11. Provide high degree of confidentiality when assisting in preparation of confidential student records.
SALARY AND BENEFIT INFORMATION
- Salary and benefit information shown are based on full-time employment (1.0 FTE) based on the current school year
- Placement on the Linn Benton Lincoln ESD Classified salary schedule will be commensurate with applicants qualifications relevant training and experience
- Linn Benton Lincoln ESD will provide an Insurance CAP to assist with health dental and vision insurance premiums
- Employer paid PERS holidays sick leave and personal days are also provided
- Employer paid Life Insurance 1 x annual salary
- Employer paid Basic AD&D and Long Term Disability
- May qualify for a Cell Phone/Data Stipend
Health Insurance
Oregon Educators Benefit Board (OEBB) provides insurance to school and education service district employees
- Includes medical dental vision & prescription insurance
- Monthly premium deducted pre-tax
- LBLESD contributes a monthly CAP/Pool to help offset insurance cost
- Health Savings Accounts for high deductible plans
- Flexible Spending Accounts
Carriers offered are:
- Moda
- Kaiser
- Willamette Dental Group
Retirement
- PERS Public Employee Retirement System
- For more information visit:
- LBLESD pays the 6% employee contribution on behalf of each employee
Personal Leave
- Up to 24 hours
Sick Leave
- Up to 96 hours (prorated based on work calendars less than 260)
- Sick Leave Bank
- Employees may opt to donate one day of sick leave to become a member of the Sick Leave Bank
- Members may request leave from the sick leave bank in the event of a catastrophic illness or injury
Doctor Appointment Leave
- Up to 3 hours per month
Professional Development Opportunities
- LBLESD hosts a variety of training classes
- First Aid/CPR classes offered onsite
- Includes workshops and conferences
Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact Human Resources at for additional information and assistance.
Linn Benton Lincoln ESD is an Equal Opportunity/Affirmative Action employer.
Qualifying veterans and disabled veterans may obtain preference by submitting with their completed application a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension as verification of eligibility. Disabled Veterans must also submit a copy of their veterans disability preference letter from the Dept. of Veteran Affairs unless the information is included in the DD Form 214 or 215.
Employment Type
Full Time
